Document Controller - KSA National

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups.

In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

The Document Controller is a critical member of the Site Supervision team responsible for establishing, implementing, and managing a robust, efficient, and fully auditable document control system throughout the construction and Defects Liability Period of the project.

You will ensure all technical submissions, correspondence, records, reports, and project documentation are properly received, tracked, distributed, archived, and retrieved in accordance with the project's procedures, the Service Order requirements, and best industry practices (including EDMS/Aconex). Your role is essential for maintaining project compliance, supporting timely technical reviews, and facilitating successful project handover.

Our newest opportunity is for a talented Document Controller to join our team, based in Jeddah, Saudi Arabia.

We envisage success in this role to include;

• Establishing and maintaining a comprehensive Document Control System for the duration of the project, including the construction phase and 12-month Defects Liability Period.
• Implementing and managing the use of the approved Electronic Document Management System (EDMS – e.g., Aconex or equivalent) for all project documentation.
• Developing and enforcing standard document numbering, filing, and transmittal procedures in line with the client's and Consultant requirements.
• Receiving, logging, and distributing all Contractor submissions including Shop Drawings, Material Approval Requests (MARs), Method Statements, Technical Specifications, Calculations, RFIs, As-Built Drawings, O&M Manuals, and other deliverables.
• Maintaining a live, up-to-date tracker of all submissions with clear status (Received, Under Review, Approved, Rejected, Revised, etc.).
• Ensuring timely return of reviewed documents with Comment Review Sheets (CRS) and tracking open/close status of comments.
• Controlling all incoming and outgoing project correspondence, instructions, notices, and reports between the Consultant, Client, Contractor, and other stakeholders.
• Preparing and issuing formal transmittals and maintaining accurate records of all communications.
• Supporting the team in the preparation and compilation of Daily, Weekly, and Monthly Reports.
• Ensuring all quality-related documentation…