Document Controller

The Document Controller is a critical member of the Site Supervision team responsible for establishing implementing and managing a robust efficient and fully auditable document control system throughout the construction and Defects Liability Period of the project. You will ensure all technical submissions correspondence records reports and project documentation are properly received tracked distributed archived and retrieved in accordance with the project's procedures, the Service Order requirements and best industry practices including EDMS Aconex.

Your role is essential for maintaining project compliance supporting timely technical reviews and facilitating successful project handover.

Our newest opportunity is for a talented Document Controller to join our team based in Jeddah Saudi Arabia. We envisage success in this role to include

• Establishing and maintaining a comprehensive Document Control System for the duration of the project including the construction phase and 12-month Defects Liability Period
• Implementing and managing the use of the approved Electronic Document Management System EDMS e g Aconex or equivalent for all project documentation
• Developing and enforcing standard document numbering filing and transmittal procedures in line with the client's and Consultant requirements
• Receiving logging and distributing all Contractor submissions including Shop Drawings Material Approval Requests MARs Method Statements Technical Specifications Calculations RFIs As-Built Drawings O amp M Manuals and other deliverables
• Maintaining a live up-to-date tracker of all submissions with clear status Received Under Review Approved Rejected Revised etc
• Ensuring timely return of reviewed documents with Comment Review Sheets CRS and tracking open close status of comments
• Controlling all incoming and outgoing project correspondence instructions notices and reports between the Consultant Client Contractor and other stakeholders
• Preparing and issuing formal transmittals and maintaining accurate records of all communications
• Supporting the team in the preparation and compilation of Daily Weekly and Monthly Reports
• Ensuring all quality-related documentation ITPs MIRs WIRs inspection records test results NCRs etc is properly filed and easily retrievable
• Supporting the compilation of the Project Completion Dossier and Handover Package in accordance with the client's Asset Completion and Handover Procedure including Appendix A deliverables
• Maintaining records for audit claims variations and regulatory compliance purposes
• Providing accurate document status updates for Weekly and Monthly Progress Meetings
• Preparing document control metrics and reports as required by the Senior Project Manager Project Director
• Archiving all project records in a structured secure and indexed manner at project close-out
• Providing training and guidance to the supervision team on document control procedures and EDMS usage
• Coordinating with discipline leads Construction Managers Inspectors HSE etc to ensure timely review and response to submissions

To be successful in this dynamic opportunity we envision that your career journey to date will include 5 years work experience partnered with a Diploma or Bachelor degree in Business Administration

This position is for KSA Nationals only

Experience

• Minimum 5 years of relevant Document Control experience on major construction projects (as per Service Order requirements),
• Proven experience with EDMS platforms (Aconex, SharePoint, or equivalent).
• Strong knowledge of FIDIC contracts and construction project documentation workflows.

• Highly organized with exceptional attention to detail and accuracy.
• Excellent written and verbal communication skills in English (Arabic is an advantage).
• Proficiency in Microsoft Office Suite and EDMS software.
• Ability to work independently and manage high volumes of documentation under pressure.
• Understanding of construction processes, shop drawings, technical submissions, and quality records.
• Commitment to confidentiality and data integrity.