Contracts Administrator - Hospitality Design

Job Snapshot

Contracts Administrator - Hospitality Design

Location:

Riyadh, Saudi Arabia

Industry: Construction

Function:
Contracts Administration

Experience:

Minimum 15 years

Job Type: Full-time

Country:
Saudi Arabia

City:
Riyadh

Salary:  Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality:
Any

The Contracts Administrator will provide detailed commercial and contractual control from contract award through closeout across hospitality assets including hotels, resorts, F&B venues, fit-out packages, and related amenities. The position will manage design consultancy and construction-related agreements while maintaining strong control over variations, payment applications, claims, cost reporting, contractual correspondence, and operator requirements.

Particular emphasis will be placed on traceable PMWeb workflows, quantity surveying-based valuation, RIBA design stage administration, and the commercial interfaces created by hospitality brand standards, FF&E, OS&E, and specialist fit-out requirements.

• Administer contracts from award through closeout across hospitality, resort, F&B, and associated development packages.
• Monitor contractual obligations, deliverables, milestones, notices, approvals, and commercial requirements.
• Manage consultant agreements through applicable RIBA and design development stages.
• Interpret FIDIC, NEC, and bespoke contractual provisions applicable to assigned packages.
• Maintain contract registers, correspondence logs, commercial records, and supporting documentation.
• Manage the complete variation workflow through PMWeb.
• Ensure change events are routed through the correct review, approval, and authorization processes.
• Maintain an auditable record of each variation from identification through final disposition.
• Prepare and update variation trackers with current values, entitlement positions, status, and outstanding actions.
• Assess and value variations using established quantity surveying principles.
• Review Change Orders and supporting substantiation for contractual and commercial validity.
• Assess variation impacts relating to fit-out, FF&E, OS&E, specialist finishes, and hospitality operational requirements.
• Identify unsupported costs, duplicated items, scope overlap, and valuation inconsistencies.
• Coordinate with design, commercial, and technical teams where change events require multidisciplinary input.
• Prepare Interim Payment Certificates for invoicing.
• Review interim payment applications for accuracy, progress evidence, contractual compliance, and approved change.
• Follow up with the Client to support timely certification and payment.
• Evaluate final payment submissions and assist with final account reconciliation.
• Prepare Client cost reports and maintain current commercial dashboards.
• Report committed cost, approved change, pending change, forecast exposure, and payment status.
• Update commercial forecasts to reflect emerging variation and claim impacts.
• Maintain accurate cost records within PMWeb and related project systems.
• Draft responses to contractual letters, notifications, and commercial correspondence.
• Prepare formal notices, determinations, instructions, and contractual recommendations.
• Ensure correspondence protects project and Client contractual positions.
• Review contractor and consultant letters for entitlement, risk, and required response actions.
• Coordinate with schedulers and planners on programme-related contractual matters.
• Review delay notifications and programme correspondence.
• Assist with preparation of responses to extension of time claims.
• Evaluate EOT submissions for contractual compliance and supporting evidence.
• Review prolongation and disruption claims.
• Support delay and quantum assessments with Planning, Project Controls, and forensic specialists.
• Assess claims against contract clauses, records, contemporaneous evidence, and demonstrated cause-and-effect.
• Develop reasoned recommendations on entitlement and quantum.
• Support negotiations associated with variations, payments, claims, and final accounts.
• Assist with dispute avoidance and early resolution of emerging commercial disagreements.
• Support mediation, adjudication, arbitration, or other formal dispute procedures where required.
• Advise project teams on contractual rights, obligations, notice requirements, and commercial risk.
• Identify matters that could create unintended contractual exposure if not addressed promptly.
• Coordinate contractual interfaces between design consultants, contractors, and hotel operators.
• Ensure hotel operator and brand technical requirements are appropriately reflected in contract scopes and design obligations.
• Track changes arising from operator requirements and assess their commercial implications.
• Coordinate hospitality package interfaces where design, fit-out, FF&E, OS&E, and operational requirements overlap.
• Maintain documentation within the project management information system.
• Use PMWeb for…