Sales and Marketing Coordinator

ROPU IMETA is a Regional Operating Unit consisting of 6 mid-sized Operating Units:
India, Turkey, Southern Africa (South Africa & Sub Sahara Africa) Northeast & West Africa, Near East & UAE, Saudi Arabia, Gulf & East Africa (SAGEA).

IMETA is home to more than 47 nationalities. We are a powerhouse of talent, and we work together to ensure that we grow, nurture, and retain our talent. Uniting and working together is the key to our success.

The Sales & Marketing Coordinator will play a pivotal role in supporting the Marketing, Sales and Market Access teams by ensuring seamless coordination of events, financial processes, promotional materials, and compliance with company policies. This role requires strong organizational, communication, and analytical skills to manage multiple responsibilities effectively while maintaining attention to detail.

This role will be based in Riyadh and will report to the Head of Business Unit.

This role is offered on a 12-month fixed-term contract and will be engaged through a third-party outsourcing partner.

• Event & Travel Coordination:
• Manage the end-to-end event planning process, including documentation, approvals, execution, and reconciliation, ensuring compliance with company policies
• Coordinate travel, accommodation, and visa requirements for BI employees, patient organizations, payers, and HCPs attending BI-sponsored events
• Financial & Budget Management:
• Facilitate purchasing, payment processes, and financial reporting for Marketing, Sales and Market Access activities
• Monitor budgets, track expenses, process purchase orders (POs), and ensure accurate and transparent financial reporting
• Collaborate with finance teams to consolidate reports and maintain cost control
• Promotional Material & Inventory Management:
• Liaise with suppliers for the production, supply, and distribution of promotional materials
• Oversee stock management systems to ensure optimal inventory levels and efficient utilization of materials
• Serve as the primary point of contact for external vendors, handling communications, quotations, and procurement processes
• Ensure adherence to Standard Operating Procedures (SOPs) and compliance with company policies in all marketing and procurement activities
• Identify and implement process improvements to enhance efficiency and cost-effectiveness
• Vendor & Process Management:
• Serve as the primary point of contact for external vendors, handling communications, quotations, and procurement processes
• Ensure adherence to Standard Operating Procedures (SOPs) and compliance with company policies in all marketing and procurement activities
• Identify and implement process improvements to enhance efficiency and cost-effectiveness

• Bachelor’s degree in Marketing, Business Administration, or a related field
• 1-2 years in a Marketing, Sales, or administrative role, with experience in vendor management, financial reporting, and purchase order processing
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and financial reporting tools
• Knowledge of SAP, Business Warehouse, IBP, and financial planning processes is an asset
• Strong organizational and multitasking abilities with attention to detail
• Analytical mindset with a proactive approach to improving processes
• Effective communication and interpersonal skills to build and maintain relationships
• Business fluency in Arabic & English
• Must be a Saudi National

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