Purchase Officer

Job Code: 127/001/343
Industry: Energy
Job Brief:
Our client in the energy sector is seeking an experienced Purchase Officer to manage local procurement activities and support project requirements by sourcing materials, coordinating with suppliers, and ensuring the timely delivery of critical items. The role involves handling procurement planning, supplier coordination, commercial evaluation, and purchase order management for various mechanical and engineering materials required for project execution.
This position requires strong local UAE market knowledge, vendor sourcing capabilities, and a solid understanding of procurement processes within engineering or mechanical industries. The role may involve both office and onsite coordination, particularly during shutdown outage seasons, where efficient procurement and material availability are critical for project continuity.
Job Responsibilities:
Project Procurement Planning

• Review Material Requisition s (MR) received from project engineers or site teams to understand project material requirements.
• Verify the Bill of Quantities (BOQ), engineering drawings, and technical specifications before initiating procurement activities.
• Prepare procurement schedules aligned with project timelines and delivery requirements.
• Handle procurement of typical materials used in engineering and mechanical projects, including steel plates, structural steel, pipes, fittings, and flanges.
• Procure valves, gaskets, pumps, motors, and other mechanical equipment required for project execution.
• Manage procurement of fasteners, anchors, welding consumables, and general engineering consumables.
• Source paints, coatings, and mechanical installation accessories required for project completion.

• Prepare and issue Requests for Quotation (RFQ) with complete technical and commercial details to suppliers.
• Obtain quotations from a minimum of three approved vendors to ensure competitive pricing and availability.
• Ensure supplier quotations comply with material specifications, project standards, and delivery timelines.
• Maintain communication with suppliers to clarify specifications, delivery requirements, and technical details.

• Prepare Quotation Comparison Sheets (QCS) for evaluating multiple supplier quotations.
• Evaluate suppliers based on pricing, compliance with technical specifications, delivery timelines, and past performance.
• Coordinate with the engineering team or QA/QC department for technical approvals before finalizing procurement decisions.

• Prepare and issue Purchase Orders (PO) with complete details, including material descriptions, grades, specifications, and quantities.
• Ensure purchase orders clearly define delivery locations such as project sites or workshops.
• Include inspection requirements, Mill Test Certificates (MTC), and applicable quality documentation within purchase orders.
• Define payment terms and conditions while ensuring compliance with company procurement policies.

• Follow up with suppliers regularly to ensure on-time delivery of materials.
• Monitor critical materials that could impact the overall project schedule.
• Coordinate closely with site teams, logistics departments, and stores to ensure proper delivery and storage of materials.

• Arrange specialized services required for project execution such as machining, laser cutting, and bending works.
• Coordinate services including galvanizing, sand blasting, and painting activities.
• Procure heavy equipment rental services when required for project operations.
• Coordinate transportation services and crane rentals to support project logistics.

• Ensure that all supplied materials meet project specifications and quality standards.
• Verify Mill Test Certificates (MTC) and inspection reports for supplied materials.
• Ensure compliance with relevant standards such as ASTM, ASME, DIN, and other applicable industry standards.
• Coordinate with the QA/QC department when material inspection or verification is required.

• Work closely with the stores department to monitor…