Assistant Project Manager - Landscape

Responsibilities

• Communicate scope, fee, deliverables and programme with the team through project kick‑offs and regular updates.
• Manage sub‑consultant agreements and payments and provide technical management through Design Management functions.
• Ensure that the Project Execution Plan addresses design‑management requirements, including integration and interface management between client requirements and sub‑consultant design packages.
• Support the Project Director (PD) and Project Manager (PM) in producing the Project Management suite of documents and standard forms.
• Assist in risk identification and management.
• Assist PD and PM to identify and manage scope changes and scope extensions.
• Identify resourcing issues and requirements and coordinate these with the Technical Team Leads.
• Escalate to the PD/PM if required.
• Provide timely external and internal monthly reporting by implementing a planned delivery schedule for routine reporting.
• Ensure Quality Systems processes are adhered to in the delivery of projects.
• Undertake debriefs with the client.
• Assist in managing the work financially, technically and contractually.
• Monitor Design Team progress and costs, highlight where costs are not tracking as planned and coordinate with Project Technical Leads to mitigate potential over‑runs or underspends.
• Have a good understanding of risk and the need to use commercial acumen.
• Manage risks proactively through use of the tools provided and regular team and client engagement, updating contingency requirements at least once per design stage.
• Prepare invoices for review and sign‑off by the Project Director and keep financial registers up to date.
• Drive the change process and be responsible for compilation of variations.
• Liaise and interact with the client for the technical delivery components of the project.
• Perform administrative tasks such as preparing invoices, estimates, meeting minutes, scheduling meetings, etc., maintain project documentation and track and report project progress.

• Bachelor's degree in engineering, architecture, or a related field.
• At least 3 years of experience in project management.
• Experience in the design and construction of large‑scale projects.
• Knowledge of engineering principles and practices.
• Professional registration with a relevant body (e.g., PMI, ICE) will be viewed favorably.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to manage multiple activities and prioritize tasks.
• Strong problem‑solving and decision‑making skills.