Event Planner

Key Responsibilities

Translate strategic community engagement objectives into detailed event plans and concepts Develop comprehensive event proposals including themes activities layouts timelines and budget estimates Create detailed run-of-show documents floor plans and production schedules for all events Design culturally appropriate and family-friendly event experiences suitable for diverse resident demographics Ensure all event concepts align with compound brand standards and community values Plan seasonal celebrations Eid festivals National Day Ramadan activities Back-to-School etc Develop contingency plans for weather-related or other unforeseen circumstances Source evaluate and select vendors including caterers entertainers decorators equipment suppliers and service providers Negotiate contracts and service agreements ensuring competitive pricing and quality standards Manage vendor relationships and serve as primary point of contact during event preparation and execution Conduct site visits and vendor briefings to ensure understanding of requirements and expectations

Oversee vendor setup operations and breakdown during events Evaluate vendor performance post-event and maintain preferred vendor database

Coordinate all logistical elements including venue setup furniture audio-visual equipment d cor signage and materials Arrange necessary permits approvals and insurance requirements from compound management and external authorities Prepare detailed event budgets with line-item breakdowns for management approval Track event expenses in real-time and maintain accurate financial records Identify cost‑saving opportunities without compromising quality or resident experience Prepare post‑event financial reconciliations and variance reports Collaborate with marketing team to develop event promotional materials and campaigns Ensure all events comply with Saudi regulations cultural guidelines and compound policies Maintain proper documentation including permits insurance certificates and safety plans Oversee event setup and conduct final walk‑throughs before events commence Serve as on‑site event lead during execution managing timeline and troubleshooting issues Conduct post‑event evaluations including resident feedback collection and analysis Prepare comprehensive event reports documenting outcomes attendance budget performance and lessons learned

Proven experience planning and executing community events festivals and family activities in Saudi Arabia or similar cultural contexts

Track record managing events ranging from intimate gatherings 50-100 people to large-scale community festivals 500 attendees Experience working with Saudi vendors suppliers and service providers

Knowledge of Saudi permit requirements and regulatory compliance for events

Experience managing event budgets ranging from small-scale to large-scale events across various budget tiers

Demonstrated ability to manage multiple events simultaneously while maintaining attention to detail

Experience with both indoor and outdoor event setups in compound or community settings

Skills Required Event planning and project management

Vendor management and negotiation

Budget management and financial tracking

Cultural awareness and sensitivity

Problem‑solving and decision-making under pressure

Proficiency in Microsoft Office Excel for budgets PowerPoint for proposals Word for documentation

Experience with event management software Eventbrite Cvent or similar platforms Knowledge of event design software preferred but not required Excellent communication skills in English Arabic conversational ability is a plus Strong organizational skills with meticulous attention to detail

Creative mindset with ability to develop engaging event…