Event Planner

JLL empowers you to shape a brighter way
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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pre-requisites:

• Bachelor's degree in Event Management, Hospitality, Marketing, or related field
• Minimum 5-7 years of event planning experience
• Minimum 3 years of experience in Saudi Arabia or GCC countries
• Experience planning family-oriented and community events

Job Description:

JLL is seeking a detail-oriented and creative Event Planner to join our community engagement team at a prestigious mixed-use compound in Saudi Arabia. This role is crucial in translating the community engagement strategy into exceptional on-ground experiences that delight residents and strengthen community bonds.

The Event Planner will be responsible for the end-to-end planning and coordination of compound events, from initial concept development through post-event evaluation. The ideal candidate combines strong organizational skills with creative flair, cultural awareness, and the ability to bring event visions to life within budget and timeline constraints.

• Translate strategic community engagement objectives into detailed event plans and concepts.
• Develop comprehensive event proposals including themes, activities, layouts, timelines, and budget estimates.
• Create detailed run-of-show documents, floor plans, and production schedules for all events.
• Design culturally appropriate and family-friendly event experiences suitable for diverse resident demographics.
• Ensure all event concepts align with compound brand standards and community values.
• Plan seasonal celebrations (Eid festivals, National Day, Ramadan activities, Back-to-School, etc.)
• Develop contingency plans for weather-related or other unforeseen circumstances.
• Source, evaluate, and select vendors including caterers, entertainers, decorators, equipment suppliers, and service providers.
• Negotiate contracts and service agreements ensuring competitive pricing and quality standards.
• Manage vendor relationships and serve as primary point of contact during event preparation and execution.
• Conduct site visits and vendor briefings to ensure understanding of requirements and expectations
• Oversee vendor setup, operations, and breakdown during events.
• Evaluate vendor performance post-event and maintain preferred vendor database
• Coordinate all logistical elements including venue setup, furniture, audio-visual equipment, décor, signage, and materials.
• Arrange necessary permits, approvals, and insurance requirements from compound management and external authorities.
• Prepare detailed event budgets with line-item breakdowns for management approval.
• Track event expenses in real-time and maintain accurate financial records.
• Identify cost‑saving opportunities without compromising quality or resident experience.
• Prepare post-event financial reconciliations and variance reports.
• Collaborate with marketing team to develop event promotional materials and campaigns.
• Ensure all events comply with Saudi regulations, cultural guidelines, and compound policies.
• Maintain proper documentation including permits, insurance certificates, and safety plans.
• Oversee event setup and conduct final walk-throughs before events commence.
• Serve as on-site event lead during execution, managing timeline and troubleshooting issues.
• Conduct post-event…