Project Manager, Event Management & Planning

We re looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events If you re passionate about project management thrive in a fast-paced environment and want to be part of a team that s redefining the events industry we want to hear from you

• Coordinate project management systems procedures and processes to ensure smooth inter-departmental timelines and deadlines
• Evaluate and align processes to improve overall delivery and approval workflows
• Conduct continuous risk assessments including milestone alignment resourcing considerations and contingency planning
• Own and maintain the integrated LIONS Riyadh master project plan across all functional work streams
• Track key dependencies between Content Marketing Commercial Partnerships Creative and Operations to prevent delays and delivery gaps
• Maintain project risk issue decision and action logs and ensure clear ownership and escalation where required
• Support the implementation of the agreed LIONS Riyadh governance structure ensuring decisions and escalations move through the correct forums
• Challenge timelines and dependencies where necessary to protect critical milestones and overall Festival quality

• Manage stakeholder interactions across internal teams and external partners at all levels
• Ensure clear communication and reporting to internal and external stakeholders throughout the event lifecycle
• Prepare clear project-status reporting for the Event Leadership Group and senior stakeholders highlighting progress risks decisions and required actions
• Coordinate information flow between Tahaluf LIONS Riyadh stakeholders partners and functional leads
• Support senior stakeholder meetings ensuring decisions owners and deadlines are captured and followed through
• Build strong working relationships across teams while maintaining clear accountability for delivery

• Manage custom event delivery with the Special Projects team Marketing Manager and Event Manager
• Direct onsite staff and team members to ensure successful event delivery
• Oversee non-department-tied deliverables such as badging and merchandise rollout
• Support marketing programming and operations elements of event delivery acting as the point of contact for custom projects
• Coordinate cross-functional Festival initiatives that sit across multiple departments or do not have a single functional owner
• Support delivery of key Festival experiences ensuring commercial content creative and operational requirements are aligned
• Work closely with Operations to ensure project decisions are translated effectively into onsite delivery
• Support readiness planning rehearsals and final pre-event checks across all work streams

• Manage the collation of speaker assets where required from confirmation through to final presentation delivery
• Support smooth execution of event production and logistics
• Manage speaker logistics where necessary
• Coordinate closely with Content and Production teams to ensure key speaker stage and programme dependencies are reflected in the overall project plan
• Track delivery of high-profile or cross-functional content moments requiring input from multiple teams

• Manage minutes and tasks reporting tracking and monitoring
• Coordinate recurring project and governance meetings ensuring agendas are focused on decisions risks and critical dependencies
• Maintain clear records of decisions approvals and ownership
• Follow up proactively with workstream leads to ensure actions are completed against agreed deadlines
  
  Escalate unresolved issues appropriately and early

• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback
• Prepare final reports summarizing achievements lessons learned and recommendations for future events
• Lead the consolidation of lessons learned across all functions and translate them into actionable recommendations for future editions
• Capture delivery performance against key milestones risks and project objectives
• Ensure outstanding post-Festival actions are tracked through to completion

• Educated to degree level or equivalent
• Significant experience in project management supporting mid-to-large scale events
• Festivals
• conferences
• brand activations
• or major launches
• Ability to manage multiple projects and deliverables at different stages of the…