Specialist, HR Operations

Job Title Specialist HR Operations Reporting to Manager HR Services Business Unit Function GGM Department Human Resources Services Grade M9

Why This Role Matters

The role Assist in the implementation of Human Capital strategic initiatives in areas of employee relations training project management recruiting and induction talent management compliance business improvement compensation internal communications. This position is also responsible for coordinating and approving benefit requests will also investigate incidents and actions by employees that may require disciplinary action by the Company and coordinates follow up to ensure that any subsequent approved corrective action has been taken by the concerned supervisor and the employee properly informed counselled.

This position is responsible for implementing operational excellence activities within the job holder s span of control

• Investigate incidents and violations of company rules and regulations by employees. Includes receiving relevant details from the concerned supervisor, calling the employee for interview and questioning to determine reasons for violation of company regulations.
• Examples: unauthorized absence from work, bad timekeeping.
• Forward documentation and findings to Human Resources department at Head Office for any further action as necessary.
• Implement approved corrective guidance actions. Includes issuing warning letters to employee with necessary explanations.
• Coordinate employee leave requests between the Mine and Head Office. Includes checking employees leave requests to ensure compliance with policy, dispatching to Head Office for approval and disbursing approved requests to the employee and the department concerned.
• Follow up Mine employees applications for exit and re-entry visas and residence permits for non-Saudi staff. Includes making periodic follow-up calls to Jeddah office to inquire about the status of application.
• Meet safety goals through training and reinforcement.
• Carry out a variety of administrative personnel activities such as liaising with the Head Office or Mine employees regarding applications for bank loans, coordinating personnel ground transportation between the various sites, implementing and processing salary action procedures, gathering information, compiling GOSI and other reports, suggesting changes to policy and procedures in light of operational requirements.
• Review all leaves, holiday, sick etc requests for Maaden employees against entitlements and refer to individual contracts, policy procedures and Labor Law as necessary.
• Approve entitlements if within appropriate guidelines and ensure timely and efficient processing of applicable payments, overtime, deductions.
• Ensure that training and development needs are communicated to Head Office.
• Coordinate various payments deductions with HR Riyadh including vacations and advance payments.
• Coordinate various recruitments with Riyadh Recruitment including handling of personnel requisitions, screening applications, coordinating with line department heads for applicant interviews if needed, processing selected candidates for employment.
• Process termination procedures in accordance with provisions of individual contracts, company policy and procedures and Labor Law.

• Bachelor's degree in human resources management, Business Administration or equivalent.
• Experience:
  
  3 years experience in Human Resources.

• Good knowledge of English.
• Achievement Orientation.
• Teamwork.
• Ethics and Value.