Procurement & Logistics Coordinator
Listed on 2026-02-10
-
IT/Tech
Data Entry
Overview
Make an impact with NTT DATA Join a company that is pushing the boundaries of what is possible. We are renowned for our technical excellence and leading innovations, and for making a difference to our clients and society. Our workplace embraces diversity and inclusion – it’s a place where you can grow, belong and thrive.
Your day at NTT DATAThe Procurement & Logistics Coordinator is responsible for coordinating day‑to‑day procurement and logistics activities to ensure timely, compliant, and cost‑effective sourcing and delivery of ICT equipment, software, and services for NTT projects in Saudi Arabia. The role supports purchasing operations, supplier coordination, import logistics, documentation control, and ERP transaction accuracy — enabling on‑time project delivery while ensuring adherence to NTT policies and KSA regulations.
Keyresponsibilities
- Create, issue, and track Purchase Requisition s (PRs) and Purchase Orders (POs) in SAP/Oracle.
- Collect supplier quotations, perform comparisons, prepare bid tabulations, and submit recommendations.
- Ensure PO accuracy including pricing, taxes/VAT, Incoterms, delivery addresses, and warranty notes.
- Follow up on order confirmations, lead times, and delivery commitments.
- Maintain supplier master data and catalog items.
- Coordinate with OEMs, distributors, and service vendors for quotations, deliveries, and after‑sales support.
- Collaborate with internal teams (Projects, Presales, Finance, Warehouse) on material needs, GRN status, and invoicing.
- Support filing, retrieval, and maintenance of contract and warranty documents.
- Prepare and verify import documentation (Commercial Invoice, Packing List, COO, HS Codes).
- Liaise with freight forwarders and customs brokers for clearance, duty/VAT handling, and delivery scheduling.
- Track shipments end‑to‑end and escalate delays, discrepancies, damages, or DOA cases.
- Coordinate local deliveries to NTT warehouses, client sites, or project locations.
- Support warehouse operations including inbound/outbound bookings, GRN preparation, and stock updates.
- Ensure compliance with NTT procurement policies, internal audit standards, and KSA regulatory requirements (Customs, ZATCA).
- Support vendor onboarding (CR, VAT certificate, IBAN, licenses) and maintain accurate records.
- Assist with three‑way matching (PO–GRN–Invoice), invoice submissions, and payment follow‑ups.
- Maintain organized documentation for PR/PO files, delivery notes, GRNs, Airway Bills, and Proof of Delivery.
- Update trackers for PR/PO status, shipment ETAs, GRNs, and issue logs.
- Prepare weekly dashboards tracking delivery performance, order status, and pending invoices.
- Recommend process improvements to reduce cycle time and improve accuracy.
Technical Skills
- PR/PO processing, supplier quote evaluation, shipment tracking
- Inventory and warehouse flow understanding
- GRN pre‑checks and documentation accuracy
Compliance & Documentation
- Accurate handling of import documents, VAT, and audit‑ready record keeping
Soft Skills
- Strong attention to detail
- Effective communication with internal and external stakeholders
- Ability to manage time‑critical tasks and follow through
Analytical
- Proficient in Excel (XLOOKUP, VLOOKUP, Pivot Tables)
- Data accuracy, reconciliation, and reporting
- Education: Diploma or Bachelor’s in Supply Chain, Logistics, Business, or related field.
- Experience: 2–5 years in procurement or logistics coordination; ICT/Telecom/Systems Integrator experience preferred.
- Systems: Hands‑on experience with SAP/Oracle ERP and MS Excel; exposure to e‑procurement tools is an advantage.
- Regulatory Knowledge: Basic understanding of Incoterms, HS Codes, KSA customs processes, and VAT/ZATCA compliance.
- Certifications (Preferred): CIPS L2/L3, APICS/CSCP (foundation), or recognized logistics diplomas.
On-site Working
About NTT DATANTT DATA is a $30+ billion business and technology services leader, serving 75% of the Fortune Global 100. We are committed to accelerating…
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).