Procurement Specialist

Primary

Location:

KSA
- Riyadh, SA
- The Business Gate

Role Summary

We seek a Procurement Specialist I to support end‑to‑end Procure‑to‑Pay (P2P) operations, covering both indirect and direct categories. You will execute day‑to‑day purchasing in Coupa P2P, ensure timely PR‑to‑PO conversion, enable suppliers, and partner with stakeholders and Accounts Payable to achieve operational KPIs, compliance, and value.

• Review and validate PRs against policies, budgets, and approval matrices; convert to POs in Coupa P2P with accurate terms, coding, and delivery details.
• Manage PO lifecycle: amendments, change orders, closures, and receipt support; ensure on‑time issuance for operational continuity.
• Coordinate with AP to resolve invoice exceptions (price/quantity mismatches, 3‑way match issues, missing receipts).
• Maintain accurate master data for suppliers/items; support catalog setup and controls to drive on‑contract buying and compliance.
• Track and action PR/PO cycle time SLAs; communicate status proactively to requesters and stakeholders.
• Run compliant competitive quotes for low to medium complexity buys; analyze bids using total‑cost‑of‑ownership criteria (price, delivery, warranty, service).
• Support category initiatives with data extraction from Coupa (spend, compliance, usage); suggest demand consolidation opportunities.
• Engage suppliers to confirm availability, lead times, and delivery performance; escale risks early.
• Enable and onboard suppliers in Coupa in line with due‑diligence and HSE/ESG requirements; maintain complete audit trails.
• Ensure orders reflect contract terms and rate cards where agreements exist; flag gaps to category leads.
• Monitor delivery performance and support corrective actions with suppliers to meet service levels.
• Apply AECOM procurement policy, ethics, and delegation of authority; enforce approval workflows in Coupa.
• Adhere to Saudi regulatory/tax requirements (e.g., VAT) and internal controls; support audit requests with accurate documentation.
• Protect sensitive commercial information and ensure data quality, retention, and traceability in Coupa.
• Partner with requesters, project teams, finance, and AP to resolve issues quickly and maintain high service levels.
• Provide basic Coupa guidance to end users (requisitioning, receipting, catalog use); promote best practices and compliance.
• Communicate delays, alternatives, and mitigation plans transparently.
• Update dashboards/KPIs (PR‑to‑PO cycle time, first‑time‑match %, invoice holds aging, PO compliance, on‑time delivery).
• Identify root causes for rework and propose process improvements (catalog coverage, preferred suppliers, templates).
• Contribute to standard work, SOPs, and knowledge articles for Shared Services.

Education & Experience:

• BSc in Supply Chain Management (or related field).
• 3–5 years of procurement experience handling both indirect and direct categories.

Technical

Skills:

• Hands‑on experience with Coupa P2P (requisition to PO, supplier enablement, catalog usage, approvals, receipts, invoice exception support).
• Proficiency in Excel/Sheets for bid comparisons and spend analysis; familiarity with ERP integrations to P2P.
• Understanding of basic contracting terms (Incoterms, delivery, warranty) and 3‑way match controls.
• Working knowledge of Saudi procurement and VAT practices; strong documentation and audit discipline.

Core Competencies:

• Customer focus, urgency, and ownership; strong communication in cross‑functional settings.
• Analytical thinking and detail orientation; ability to prioritize across multiple requests.
• Ethical judgement, confidentiality, and adherence to controls.
• English proficiency required.

AECOM offers a comprehensive benefits package that may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well‑being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.