Purchasing Specialist

The Procurement Officer is responsible for managing the company's purchasing activities to ensure the timely availability of materials, equipment, and supplies required by different departments. The role involves coordinating with suppliers, obtaining and evaluating quotations, negotiating prices, processing purchase orders, and monitoring deliveries to ensure compliance with approved specifications, quality standards, budgets, and company procurement policies.

• Receive and review purchase requests from different departments, ensuring that required quantities and specifications are clearly defined.
• Identify potential suppliers and maintain effective relationships with existing suppliers.
• Request and obtain quotations from multiple suppliers and compare prices, quality, delivery timelines, and payment terms.
• Negotiate with suppliers to obtain competitive prices and favorable commercial terms within the assigned authority.
• Prepare, process, and follow up on purchase orders after obtaining the necessary approvals.
• Monitor supplier deliveries to ensure that materials, equipment, and supplies arrive on time.
• Coordinate with warehouse and technical teams to verify the quality, quantity, and specifications of delivered items.
• Review supplier invoices against purchase orders and delivery receipts, coordinating with the Finance Department to complete payment procedures.
• Follow up on delayed deliveries, shortages, incorrect items, and discrepancies in specifications.
• Prepare periodic procurement reports covering purchasing activities, supplier quotations, pending orders, and delayed deliveries.