Purchasing Manager

Basiqat by Mantis is seeking an experienced commercially driven and highly organized Purchasing Manager to join our pre-opening team The successful candidate will be responsible for overseeing all purchasing and procurement activities ensuring the timely acquisition of high-quality goods materials equipment and services while maintaining cost efficiency regulatory compliance and brand standards As a key member of the pre-opening team the Purchasing Manager will play a critical role in establishing procurement procedures developing supplier relationships managing purchasing budgets and coordinating the acquisition of operational supplies and equipment required for the successful opening of the resort

Purchasing amp Procurement Management
- Plan organize and oversee all purchasing activities in accordance with company policies approved budgets and Accor procurement standards
- Manage the procurement of goods materials equipment and services required by all operational departments
- Ensure timely sourcing and delivery of products that meet the resort s quality sustainability and operational requirements
- Review purchase requisitions obtain competitive quotations and prepare purchase orders in accordance with approval procedures
- Negotiate pricing payment terms delivery schedules and contractual conditions with suppliers
- Monitor procurement expenditures and identify opportunities for cost optimization without compromising quality
- Ensure transparency fairness and ethical practices throughout the procurement process Pre-Opening Procurement amp Operational Readiness
- Develop and implement the resort s pre-opening procurement plan in coordination with the Director of Finance and department heads
- Coordinate the sourcing and purchasing of furniture fixtures and equipment FF amp E operating supplies and equipment OS amp E and other pre-opening requirements within the approved scope and budgets
- Establish a reliable network of local and international suppliers to support the resort s operational needs
- Coordinate with department heads to identify purchasing requirements specifications quantities and delivery timelines
- Monitor procurement schedules and ensure critical items are delivered in line with the pre-opening timeline
- Support the setup of purchasing systems vendor databases approval workflows and procurement documentation
- Coordinate with Finance Engineering Housekeeping Food amp Beverage IT and other departments to ensure procurement readiness
- Identify potential supply chain risks and implement appropriate contingency plans
-Maintain an FF amp E and OS amp E procurement tracker monitor critical delivery timelines and coordinate with department heads to ensure operational readiness before opening Supplier amp Contract Management
- Identify evaluate and select suppliers based on quality pricing reliability sustainability and service standards
- Develop and maintain strong professional relationships with approved suppliers and service providers
- Conduct supplier performance evaluations and monitor compliance with agreed contractual terms
- Maintain updated supplier records contracts quotations and purchasing documentation
- Coordinate with relevant departments to resolve supplier-related issues delivery discrepancies and quality concerns
- Ensure compliance with approved supplier selection and purchasing procedures
- Ensure compliance with Accor procurement policies approved authorization limits and segregation of duties maintaining transparency and complete audit trails Cost Control amp Budget Management
- Work closely with the Director of Finance and Cost Control team to monitor purchasing expenditures against approved budgets
- Conduct market surveys price comparisons and cost analyses to identify procurement efficiencies
- Support departmental budget planning by providing accurate purchasing forecasts and market pricing information
- Monitor purchasing trends and recommend cost-saving initiatives
- Ensure appropriate documentation and approvals are maintained for all purchasing transactions
- Support inventory optimization by coordinating purchasing quantities with operational requirements and stock levels Inventory Receiving amp Quality Coordination
- Coordinate with Receiving Stores and relevant departments to ensure purchased goods meet approved specifications
- Monitor delivery schedules and follow up on delayed or outstanding purchase orders
- Support the implementation of effective inventory…