Exemption & Refund Administrator | alfanar Electric

Select how often (in days) to receive an alert:

Description:

Requisition

CityC. Supply Chian

Group overview:

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar
is involved in:

• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services

Our Main Divisions:

• alfanar electric
• alfanar Construction
• alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar’s facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Administer customs exemption and refund processes by ensuring accurate documentation, timely submission, and effective tracking of requests in compliance with regulatory and company requirements.

Exemption Request Administration:

• Coordinate with plants to collect exemption request requirements for raw materials and machinery.
• Receive and organize exemption request data and supporting documents from plants.
• Verify the completeness of submitted documents prior to processing.
• Upload exemption request data to the Customs portal and submit requests in accordance with approved procedures.
• Monitor the status of submitted exemption requests and communicate updates to relevant stakeholders.
• Coordinate with plants to obtain additional documents or information required by Customs for rejected or pending requests.

Refund Administration:

• Prepare refund request listings based on approved exemption results and supporting records.
• Submit refund-related documents to the relevant Customs departments within the required timelines.
• Maintain records of refund requests, amounts, and processing status.
• Follow up on pending refund applications with Customs authorities and other relevant parties.
• Coordinate with the Finance Department regarding refunded amounts and supporting documentation.
• Update and maintain refund status reports for all plants.

Documentation & Records Management:

• Receive and maintain Customs correspondence, approvals, and feedback records.
• Ensure proper filing, tracking, and traceability of exemption and refund documents.
• Maintain accurate electronic and physical archives of all exemption and refund transactions.
• Update databases and records to ensure data accuracy and availability.
• Support document retrieval for audits, reviews, and reporting requirements.

Certificates & Reporting Support:

• Maintain exemption certificate records and supporting documentation.
• Process regular requests related to exemption certificates and records.
• Prepare routine reports on exemption and refund activities.
• Update status reports showing submitted, approved, pending, and refunded cases.
• Support data collection and reporting requirements for management and other stakeholders.

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Sove any related problems arise and elevate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work…