Proposal Administrator – Events & Marketing- Saudi National

We are looking for a highly organized and proactive Bilingual Proposal Administrator to join our dynamic team in Riyadh.

The Proposal Administrator will be responsible for coordinating, preparing, and submitting proposals, tenders, RFQs, RFPs, and related documentation across all agency verticals, including events, exhibitions, creative design, social media, media buying, video production, marketing, and other integrated services
.

The ideal candidate will have hands‑on experience with Saudi government and client procurement portals, particularly Etimad
, strong Arabic and English communication skills, and a solid understanding of the Saudi tendering and proposal environment.

Saudi Nationals are preferred for this position.

• Coordinate and prepare proposals, tenders, RFPs, RFQs, and other client submissions across all agency verticals.
• Review client and tender requirements and ensure all submissions are complete, accurate, compliant, and professionally presented.
• Coordinate with Business Development, Creative, Events, Production, Finance, Media, Social Media, and other departments to gather all required information and documentation.
• Manage submissions through Etimad and other relevant procurement and tender portals
  .
• Monitor tender announcements, deadlines, clarification periods, amendments, and submission requirements.
• Prepare and maintain proposal checklists to ensure all mandatory requirements are addressed.
• Coordinate proposal revisions and ensure the latest approved versions are submitted.
• Maintain an organized database of proposals, tenders, submissions, outcomes, company credentials, case studies, and supporting documents.
• Track proposal activity and prepare regular reports on submissions, pipeline, outcomes, and win rates.
• Support the team in developing stronger and more competitive proposals and pitches.
• Coordinate professionally with procurement teams, project owners, clients, and other external stakeholders where required.
• Continuously improve knowledge of tendering, procurement, proposal preparation, and industry best practices.

Education:

• Bachelor's degree in Business Administration, Marketing, Communications, Events Management, Project Management, or a related field.

Experience

• 2–3 years of relevant experience in proposal management, tender coordination, marketing, communications, events, project management, or a related field.
• Experience with in an events, exhibitions, advertising, media, marketing, or creative agency is highly preferred.
• Hands‑on experience with Etimad and Saudi government procurement/tender platforms is strongly preferred.

• Fluent in Arabic and English
  , both written and spoken.
• Strong understanding of proposal and tender preparation and submission processes.
• Proven experience using Etimad and other online procurement portals.
• Excellent attention to detail and ability to manage multiple deadlines.
• Strong organizational, communication, coordination, and follow‑up skills.
• Target‑driven and commercially minded, with a focus on improving proposal and pitch win rates.
• Strong interpersonal skills and high emotional intelligence.
• Ability to work effectively with senior management and multiple departments.
• Strong technical skills and confidence working with digital submission platforms.
• Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Ability to work independently with minimal supervision in a fast‑paced environment.

This role includes other duties and responsibilities that may be assigned from time to time and is not limited to the responsibilities listed above.

Join us in a fast‑paced environment where your bilingual communication skills, proposal expertise, and understanding of the Saudi tendering landscape will directly contribute to the growth and success of our business.

If you are organized, commercially driven, detail‑oriented, and passionate about creating winning proposals, we would love to hear from you.