Document Controller

DOCUMENT CONTROLLER

Location : KSA

Project Type : Electrical Infrastructure QA / QS Inspection Programme

Engagement : Full-Time / Contract-Based

The Document Controller will be responsible for managing, controlling, and tracking all documentation related to inspection, quality assurance (QA), and quality surveillance (QS) activities within a complex infrastructure project involving generation, transmission, or distribution systems. This role ensures the accuracy, integrity, and timely flow of information between technical teams, inspectors, client representatives, and vendors.

Working closely with the Project Manager, QA / QS leads, engineers, and inspectors, the Document Controller maintains audit‑ready records, supports document version control, enforces documentation standards, and facilitates traceability across the inspection lifecycle. The role is critical to ensuring regulatory compliance, inspection transparency, and quality governance throughout the programme.

• Manage the end‑to‑end lifecycle of technical and QA / QS documents including Inspection Reports, NCRs, ITPs, QSPs, FAT / SAT records, and punch lists.
• Ensure accurate version control, document registration, secure storage, and distribution in accordance with project protocols.
• Implement documentation templates and naming conventions to ensure standardisation across contributors.
• Maintain document logs and registers reflecting live status, reviewer comments, and submission history.

• Operate and maintain document management platforms (e.g. SharePoint, Aconex, Asite, or Maximo‑integrated systems) for real‑time collaboration.
• Support the upload, cross‑referencing, and archiving of QA documents, photos, and inspection artefacts.
• Configure folder structures and metadata tagging to reflect inspection phases, asset categories, or vendor packages.
• Generate document status reports and trackers for weekly quality reviews and governance meetings.

• Verify document completeness prior to internal or client submission, checking for missing data, approvals, and signatures.
• Liaise with QA engineers and inspectors to ensure timely submission of field reports, test certificates, and compliance documentation.
• Audit the documentation trail to ensure traceability and readiness for client review or regulatory audit.
• Flag overdue or non‑compliant document submissions to project leadership for escalation.

• Interface with the clients document control team to ensure alignment on submission protocols and document exchange procedures.
• Support communication between local inspectors, technical leads, and client reviewers for document follow‑up or clarifications.
• Ensure that feedback or revisions from client comments are incorporated in updated document versions and tracked.

• Organise documentation handover packages including final inspection records, QA / QC logs, equipment data sheets, and punch list status reports.
• Support archive indexing and digital transfer of records to client or programme‑level repositories at project close‑out.
• Contribute to lessons learned around document control workflows and recommend improvements for future engagements.

• Minimum 5 years of experience in a document control role supporting technical or engineering teams, preferably in the power sector.
• At least 3 years working within a quality‑driven environment related to generation, transmission, or distribution projects.
• Demonstrated experience supporting QA / QC teams or inspection programmes involving multiple stakeholders and sites.
• Familiarity with document control in regulated utility, EPC, or infrastructure consultancy contexts.

• Proficient in electronic document management systems (EDMS) such as SharePoint, Aconex, Project Wise, or Maximo‑based platforms.
• Strong knowledge of QA / QS documentation requirements: ITPs, QSPs, inspection reports, NCRs, punch lists, calibration certificates, test results.
• Ability to understand technical terminology and index…