Accounts Payable Systems Coordinator

The City of Roanoke is seeking an Accounts Payable Systems Coordinator to supervise the customer payment processes for the department of Social Services and maintain records on the city and state accounting systems. Additional job responsibilities include but are not limited to coordinating implementation of accounting system improvements including subsystem implementations and reviewing system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly.

The successful candidate will supervise, plan, and direct the work of professional and technical staff; prepare journal entries, budget transactions, and account reconciliations, and assemble statistical and accounting data on request. They will also assist independent auditors as required. Bachelor's degree or equivalent from four-year college or university accounting; three to five years related experience and/or training in accounting and accounts payable with supervisory experience;

or equivalent combination of education and experience is required. Possession of a valid appropriate driver's permit issued by the Commonwealth of Virginia is also required.

http://roanokeva.gov/Document Center/View/5597

The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer.

To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.

This is an exempt position.

SUMMARY

Supervises the customer payment processes for the department of Social Services and maintains records on the city and state accounting systems. Coordinates implementation of accounting system improvements including subsystem implementations. Reviews system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly.

ESSENTIAL DUTIES AND RESPONSIBILITIES
include the following. Other duties may be assigned.

Supervises and advises staff in the procedural processes of the accounts payable functions

Reviews and edits work of staff, ensuring proper journal entries, financial reports and data entry into the Federal, State and City accounting systems

Prepares and supervises the disbursement of client and vendor payments

Researches and provides financial data on request to clients and vendors

Monitors customer service activities for compliance with Federal, State and local benefit program mandates

Coordinates with other DSS personnel to resolve problems related client and vendor payments

Assists with any financial systems implementations and improvements, including any subsystems

Assists users with complicated systems issues

Assists in supervising the Harmony Accounting/ Database System which processes payments to CSA/Foster Care and IV-E expenditures; attends training to keep abreast of changes with system

Assists with the testing and reconciliation of any financial system upgrade or enhancement

Reviews system tables and financial reports during system upgrades or enhancements to make sure that all transactions are processing correctly

Reviews current accounting procedures and recommends needed improvements

Provides financial support to the Juvenile Justice Block Grant program by processing invoices, preparing financial statements and attending meetings

Reconciles and enters city expenditures into the States Locality Automated System Expenditure Reimbursement (LASER) system

Prepares and processes service contracts for payments for Human Services Grant programs

Assists Federal, State and independent auditors as needed

Prepares journal entries, budget transactions and account reconciliations

Participates in special projects, researches and prepares management reports as needed

Serve as the backup Human Resource contact for the Department of Human Services

SUPERVISORY RESPONSIBILITIES

Supervises assigned account technician and clerk staff and agency Human Resource contact. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

QUALIFICATIONS

To perform this job successfully, an…