Executive Assistant

Executive Assistant (Administrative)

We are seeking a highly organized, proactive, and trusted Executive Assistant to the CEO to provide high-level administrative and strategic support to our Chief Executive Officer. This role is critical to ensuring the CEO's time, priorities, and communications are managed with precision and professionalism. The ideal candidate thrives in a fast‑paced environment, exercises sound judgment, and maintains strict confidentiality at all times.

• Manage a complex executive calendar, including scheduling meetings, travel, and events
• Serve as the primary point of contact for the CEO, screening and prioritizing communications
• Prepare and coordinate meeting materials, presentations, agendas, and follow‑up action items
• Draft, edit, and proofread executive‑level correspondence and reports
• Coordinate Board meetings, leadership meetings, and executive events
• Track key initiatives, deadlines, and deliverables to ensure timely execution
• Support special projects and strategic initiatives as assigned
• Handle sensitive and confidential information with discretion and professionalism

• 5+ years of experience supporting a senior executive or C‑suite leader
• Exceptional organizational, time‑management, and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Being an RUI team member means having the opportunity to be something more than an employee. Great possibilities lie ahead - to grow as a person and in your career. To live The RUI vision of delivering a lifestyle our residents have earned and deserved. It's an opportunity to become your personal best.