Project Administrator

Overview

Job Title:

Project Administrator

Location:

Roanoke, VA
Department:
Projects/Construction

Reports To:

Project Manager or CAPEX Lead

Virginia Transformer is seeking a highly organized and detail-oriented Project Administrator to support the documentation, tracking, and administrative coordination of CAPEX projects. This role maintains accurate records, supports procurement activities, and keeps project stakeholders informed. The ideal candidate is proficient in Microsoft Office tools—especially Excel—and brings strong organizational and communication skills to a fast-paced and technical environment.

• Project Documentation & Tracking:
  Draft and maintain backend documentation defining project timelines using project management tools; regularly update project milestones, inspection schedules, and transportation logistics within the project tracker (TDL); communicate project timeline updates to key stakeholders.

• CAPEX File & Data Management:
  Organize and maintain project folders within the CAPEX database; coordinate with plants on installation and commissioning of CAPEX projects; track and store critical documentation such as CFM-55 approvals and project codes, supplier quotes and confirmations, CAPEX approvals, drawings and technical/performance data, CFM-33 forms, invoices and contracts, inspection reports, packing photos, and Bills of Lading (BOL).

• Support to Procurement & Inspections:
  Coordinate updates related to supplier documentation and inspections; assist with tracking inspection reports and ensure timely follow-ups.

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum 2 years of administrative experience, preferably in a manufacturing, engineering, or project-focused environment.
• Strong proficiency in Microsoft Excel, Word, and Outlook.
• Excellent attention to detail and organizational skills.
• Effective written and verbal communication.
• Ability to manage multiple priorities and work independently.

• Familiarity with project management tools or CAPEX processes.
• Experience handling technical documents and coordinating with cross-functional teams (engineering, procurement, logistics).

Join Virginia Transformer and be a part of powering the future with precision and excellence.