Legal Secretary

Position: Legal Secretary (Open Until Filled)

Performs difficult and responsible administrative, legal and secretarial work in the office of the Commonwealth's Attorney. Work activities require confidentiality and familiarity with legal and technical terminology. Exercises considerable judgment and discretion in making decisions concerning the interpretation and application of work policies and procedures. Documents and maintains case details, arranges hearing dates, follow up on pending court dates, and maintains the office case filing system.

Does related work as required.

Responsibilities

• Prepare and organize case files
• Draft various legal documents and correspondence
• Prepare indictments, subpoenas, petitions, court forms, and other related legal material
• Utilize a computer case management system
• Maintain calendars; schedule appointments and court dates and follow up on pending court cases accurately
• Review court records and databases of other agencies to gather necessary information
• Greet the public and representatives of other agencies on behalf of the Commonwealth’s Attorney
• Maintain strict confidentiality in all areas

Education

• Required:
  
  Education equivalent to graduation from high school supplemented by college level courses in office administration, law or related field.
• Preferred:
  Associates Degree; paralegal certification.

Experience

• Required:
  
  Considerable progressively responsible experience in administrative and office work.
• Preferred:
  Experience in public service especially in legal areas.

Certifications and Licenses

None

Knowledge,

Skills and Abilities

• Ability to establish and maintain effective working relationships with other employees and the general public
• Thorough knowledge of legal and technical terminology and criminal proceedings, including typical communications and instruments used by court personnel
• Some knowledge of rules, regulations and ordinances administered by the Department
• Ability to gather information and interpret and implement policies and procedures
• Ability to accurately compile data and records and implement effective controls
• Skill in the use of computer software such as Microsoft Office, Excel and Power Point
• Ability to communicate effectively both orally and in writing
• Ability to perform work with reliability, integrity, tact and diplomacy
• Ability to plan, schedule and organize work independently
• Ability to work effectively under stressful conditions
• Ability to make reasonable judgments and decisions
• Ability to utilize a database management system
• Ability to provide and maintain a customer service orientation

Additional Requirements

Subject to a complete criminal history background search with acceptable results. Must be able to perform the job as described in the Physical and Environmental Demands section of this job description.

Physical Demands

Overall physical strength demand:
Sedentary. Lift and/or exert force up to 10 lbs. occasionally or insignificant weights frequently; sitting most of the time.

Physical Demand Code: C = Continuously 5.5 to 8+ hours daily; F = Frequently 2.5 to 5.5 hours daily; O = Occasionally Up to 2.5 hours daily; R = Rarely Less than 1 hour per week; N = Never.

Code Physical Demand: O Standing; F Sitting; O Walking; R Lifting; O Carrying; R Pushing/Pulling; F Reaching; F Handling; C Fine Dexterity; R Kneeling; O Crouching; R Crawling; O Bending; R Twisting; N Climbing; R Balancing; C Vision (Correction Required); C Hearing; F Talking; N Foot Controls (driving, operation of equipment, etc.).

Environmental Factors

Code Health and Safety Code Environmental Factors: N Mechanical Hazards; R Dirt and Dust; N Chemical Hazards; N Extreme Temperatures; N Electrical Hazards; N Noise and Vibration; N Fire Hazards; N Fumes and Odors; N Explosives; N Wetness/Humidity; N Communicable Diseases; N Darkness or Poor Lighting; N Physical Danger or Abuse (Codes: D = Daily, W = Several Times Per Week, M = Several Times Per Month, S = Seasonally, R = Rarely, N = Never).

Primary

Work Location

Office Environment

Machines, Tools, Equipment, Work Aids

Standard office equipment.

Protective Equipment Required

N/A

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