Administrative Assistant

ADMINISTRATIVE ASSISTANT page is loaded## ADMINISTRATIVE ASSISTANT remote type:
Fully In-Person locations:
Roanoke, Virginia time type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
January 26, 2026 (20 days left to apply) job requisition :
R157245##
** Employment Status:
** Full time##
** Shift:
** Day (United States of America)##
** Facility:
** 451 Kimball Ave NE - Roanoke##
** Requisition Number:
** R157245 ADMINISTRATIVE ASSISTANT (Open)#
** How You’ll Help Transform Healthcare:
** The Administrative Assistant provides a wide range of administrative support to Senior Vice President(s)/Vice President(s), department and/or affiliates. This position provides a bridge for smooth communication between the SVP's/VP's office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management and staff.

The job duties of the Administrative Assistant include, but are not limited to, the following:
* Completes a broad variety of administrative tasks for the Senior Vice President/Vice President including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
* Screens in-coming phone calls, processes mail, composes letters and reports, and word-processing of presentations and financial data documents.
* Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures and minimal supervision/guidance.
* Maintains all confidential files.
* Purchases equipment and supplies. Maintains office supplies and equipment. Compiles monthly charges and bills for payment through Accounts Payable. Maintains accounting and budget reports.
* Creates and maintains databases and spreadsheets. Manages and analyzes reports and data from multiple sources.
* Navigates internal databases, including Workday, UKG Pro Workforce, Service Now and others as required.
* May be responsible for submitting departmental payroll information. May be a UKG Pro Workforce time editor.
* Plans, coordinates and schedules meetings, conferences and other related activities for SVP and VP for designated areas.
* Assists with organizing committee meetings and prepares meeting materials including agendas, presentations and other meeting collateral.#
** What We Require:
***
* Education:

** Associate Degree or graduate of a post High School business program.
*
* Experience:

** Five (5) years secretarial or related work experience required.
** Licensure/Certification:
** Notary Public required. Professional Secretary Certification preferred.
** Other:
** Demonstrated customer service orientation. Proven business writing skills with the ability to compose documents, including correspondence, agendas, minutes, reports, etc. Advanced computer skills in Microsoft software programs, including Word, Excel and PowerPoint, with knowledge of other database and/or presentation software. Excellent communications and organizational skills required. Excellent grammar skills required.
** Recruiter:
** MARK MISKOVIC
** Recruiter Email:
** mamiskovic
* * For more information, contact the HR Service Center at
** Carilion Clinic is an Equal Opportunity

Employer:

We provide equal employment opportunities to all employees and applicants without regard to race, color,  religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at , 8:00 a.m. to 4:30 p.m., Monday through Friday.

For more information on E-Verify:##
** Benefits, Pay and Well-being at Carilion Clinic**## Carilion understands the importance of prioritizing your well-being to help you develop and thrive.  That’s why we offer a well-rounded benefits package, and many perks and well-being resources to help you live a happy, healthy life…