Administrative Assistant

Open — Talentify has a posting for this job. Posted 27 Oct 2026.

This posting

Part Time Administrative Assistant

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Job Title:

Administrative Assistant / Receptionist Job Description

This part‑time Administrative Assistant / Receptionist role supports smooth office operations by managing reception duties, mail and document processing, and inventory upkeep. The position also plays a key role in coordinating employee experience activities in partnership with the US HR team and providing hands‑on administrative and operational support to the VP of Claims. This is an onsite role with the potential to transition into a permanent, full‑time position.

• Manage daily office operations to ensure the workplace runs smoothly and efficiently.
• Handle reception duties, including greeting visitors, answering phones, and directing inquiries appropriately.
• Process incoming and outgoing mail and documents accurately and in a timely manner.
• Maintain office inventory, supplies, and equipment to support day‑to‑day business needs.
• Coordinate and execute employee experience and engagement activities in close partnership with the US HR team.
• Provide hands‑on administrative and operational support to the VP of Claims, including scheduling, document preparation, and follow‑up tasks.
• Perform general clerical and administrative tasks such as filing, data entry, and document organization.
• Act as an office coordinator, ensuring common areas are organized and office procedures are followed.
• Run errands as needed to support office operations and employee needs.
• Collaborate with colleagues and leadership to continuously improve office processes and employee experience.
• 13 years of experience in office administration, employee experience, or a similar administrative role.
• Proven experience providing administrative support in an office environment.
• Proficiency with Microsoft Office applications.
• Familiarity with Google tools, including Google Sheets.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and priorities simultaneously.
• Proactive and resourceful approach to problem solving and completing tasks.
• Comfort working in an office coordinator, office manager, or administrative support capacity.
• Strong communication and interpersonal skills suitable for reception and employee‑facing responsibilities.

• Experience in employee engagement or employee experience activities.
• Background in office coordination, office management, or administrator support roles.
• Ability to work independently while collaborating effectively with HR and leadership.
• Comfort running errands and handling a variety of operational tasks as needed.

This is a part‑time onsite position requiring in‑office presence two days per week, currently scheduled for Mondays and Wednesdays from 8:00 a.m. to 5:00 p.m. Daily office presence on scheduled days is essential, as the role supports in‑person operations, reception, and employee experience activities. The position involves working in a professional office setting with typical administrative tools and technologies, including Microsoft Office and Google Sheets.

The role offers the potential to transition into a permanent, full‑time position based on business needs and performance.

This is a Contract position based out of Henrico, VA.

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal…