Human Resources​/Payroll Compliance Specialist

JOB POSITION: HUMAN RESOURCES/PAYROLL SPECIALIST (COMPENSATION AND COMPLIANCE)

Division:
Human Resources
Status:
Non-Exempt
Grade: 107
Job Code: 244

Reports To:

HR/Payroll Manager
Date: 10-01-23
Revised Date: 11-13-25
Last Reviewed Date: 11-13-25

Performs professional administrative Human Resource and Payroll functions under the general supervision of the Human Resources/Payroll Manager. Performs functions to include but are not limited to human resources compliance, compensation and federal/state labor law compliance. Back up to both Payroll/Human Resources Coordinator and Human Resources Assistant.

• Conducts compensation studies to include but not limited to: conducting WVWA biennial's Salary Survey, participating in other localities salary surveys and reviewing specific job classifications when requested.
• Maintains Water Authority job descriptions.
• Files required Human Resources reports with government agencies to include but not limited to: EEO4 report, credible coverage report, US Census reports, ACA/1095s, VEC and Multi Workplace reports
• Coordinates and manages changes to the Classification and Pay Plan
• Completes the VRSA audit biennial files
• Assist in new hire orientation.
• Maintains/Update Employee Handbook as needed.
• Develops Policies and Procedures as necessary or assist in putting into proper format.
• Researches procurement laws and determines need for RFP in relationship to HR and Manages date of renewal for RFPs.
• Manages Trakstar Performance Review system throughout year. Assuring new hires are entered in system, troubleshooting system, sending out notices, etc.
• Research and abstract data to support key HR metrics.
• Works directly with Munis/IT department on HR/Payroll system software issues.
• Back up to the Human Resources Assistant assisting with DOT random drug screening process, Coulter parking spaces and FOB activation/deactivation, reviewing offer letters and performing drug test on new employees, handling of department mail, and ordering department supplies.
• Back up to the Payroll/Human Resources Coordinator to include bi-weekly payroll process and the processing and filing of quarterly and year-end processing (i.e., 941, W-2, system updates with new limits)
• Process one payroll cycle per quarter to maintain payroll cycle knowledge.
• Back up to the HR Assistant in entering all action entries into the HRIS system.
• Back up to the Human Resources Manager in FMLA/STD management of records and meeting with employees.
• Back up to HR Manager in entering new hires into Employee Navigator system, Virginia Retirement System (VRS) and other benefit sites.
• Back up to the HR/Payroll Manager in Coordinating Virginia Retirement System (VRS) and the City of Roanoke Retirement meetings with Water Authority employees.
• Assist in Payroll/HRIS system upgrades, new developments, new functions etc. May have to train appropriate HR/Payroll staff and employees on new/changed processing.
• Maintain and creates standard operating procedures (SOPs) on all responsibilities, analyze workflow and suggest/implement solutions to create operational efficiencies.
• Keeps knowledgeable of changing laws and regulations pertinent to Human Resources.
• Exercises tact, diplomacy, and courtesy when dealing with the public and others within the organization.
• Attends human resources seminars, classes and meetings throughout the year.
• Performs research, organizes data, draws conclusions and communicates results to upper management as requested.
• Supports Divisional needs and requirements related to Human Resource/Payroll topics.
• Assist other Human Resource staff as needed or as time permits and assist in special projects as needed.
• Creates reports, charts, booklets, orientation packages as assigned.

None.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work with minimal supervision.
• Ability to work safely and obey all safety rules.
• Ability to communicate effectively, both verbal and in writing.
• Ability to establish and maintain effective working relationship with coworkers, other Water Authority departments and the general public.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, maps and procedure manuals.
• Ability to apply common sense understanding to carry out instructions furnished in writing, oral or diagram form.
• Ability to work alone or in a team environment.
• Must possess and maintain a good work ethic with a strong emphasis on good attendance, reporting to work on time, completing job assignments in a timely manner, maintaining a good work attitude, performing all job duties as assigned and/or scheduled.
• Comprehensive knowledge of office terminology, computers,…