Apprentice Administrative Assistant

Closes in 19 days (Saturday 12 September 2026)

Start your career in administration with a varied and rewarding apprenticeship in a busy secondary school. Supported by experienced colleagues, you will develop practical administrative, communication and organisational skills while contributing to the day-to‑day running of the school.

Wage

£15,392 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

Minimum wage rates (opens in new tab)

Hours Monday to Thursday, 8:00am - 4:00pm. Friday, 8:00am - 3:30pm. With a 30 minute (unpaid) lunch break each day.

37 hours a week

Monday 14 September 2026

Duration

1 year 6 months

1

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands‑on experience.

As an Apprentice Administrative Assistant, you will work as part of the school’s administrative team and gain practical experience across a range of school office functions.

With appropriate training and support, your duties will include:

• Providing general administrative support, including preparing letters and documents, photocopying, filing, data entry and maintaining accurate records.
• Answering telephone calls and responding appropriately to routine enquiries from staff, students, parents and visitors.
• Supporting Reception when required, including welcoming visitors, assisting with signing in and out, recording deliveries and helping with general enquiries.
• Assisting with student administration, including maintaining student files, preparing routine correspondence and helping with timetable, locker and lost property enquiries.
• Supporting the administration of school events such as Open Mornings, Parents’ Evenings, school visits, Sports Day and other school activities.
• Assisting with communications to parents and carers, including preparing standard letters, forms and electronic communications.
• Supporting the administration of staff absence and lesson cover, including recording absence information and assisting with communication with supply agencies.
• Assisting with the preparation, photocopying and collation of school reports, examination papers and other school documentation.
• Helping to maintain office resources and records, including ensuring printers and administrative areas have the necessary paper, toner and other supplies.
• Working professionally and confidentially at all times, following school policies and procedures and safeguarding requirements.
• Undertaking appropriate training and development as part of the apprenticeship and applying the skills and knowledge gained within the workplace.
• Invoicing to purchase equipment, and organising the setup and payment facilities for trips/activities. The apprentice would also have access to support the Finance team prepare invoicing for payment.

City Way
Rochester
ME1 2FA

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to…