Administrative Assistant - Hybrid

Administrative Assistant - Hybrid role at Mayo Clinic
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• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

• Perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up for meetings, events, and professional travel.
• Manage calendars; prepare documents and presentation materials; process invoices and reimbursements.
• Compose and/or transcribe correspondence/documents; support departmental projects and activities.
• Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow-through; exhibit initiative and adaptability.
• Demonstrate strong organizational, communication, and interpersonal skills with a commitment to quality and excellence in service.
• Show proficiency in computer hardware and software, telecommunication, and other office equipment; navigate multiple systems simultaneously.
• Ensure accuracy and completeness with attention to detail.

• High school diploma or GED with a minimum of two years’ experience in an administrative support role, or one-year degree/diploma in an administrative, business, or medical-related program with at least one year of relevant experience, or an associate's degree in an administrative, business, or medical-related program.
• Experience performing meeting management and calendar coordination, creating/transcribing correspondence/documents, and using business-related software to produce databases, spreadsheets, presentations, etc.
• High-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and ability to prioritize and shift tasks quickly in a rapidly changing environment.
• Effective decision-making, judgment, confidentiality, attention to detail, and follow-through.
• Experience with coordination of travel and expense management.
• Proficient application of English grammar, punctuation, and sentence structure.
• Support division/department chairs and managers with meeting coordination, agenda preparation and distribution, meeting minutes, event planning, recruitment efforts, visitor travel itineraries, expense reimbursement, and other non-clinical support tasks.

Nonexempt

$21.13 - $29.63 / hour

Yes

Full Time

80

Start time of 7:30 or 8:00 am. After successful completion of training, employee may telework as able per business need, typically 2-3 days per week. Mayo Clinic does not sponsor or transfer visas for this position. Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona;
Jacksonville, Florida;
Rochester, Minnesota; and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status, or disability status. Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Janell Mader