Administrative Assistant - Charter House

Administrative Assistant – Charter House

Join to apply for the Administrative Assistant – Charter House role at Mayo Clinic
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Mayo Clinic is top‑ranked in more specialties than any other care provider according to U.S. News & World Report. We invest in competitive compensation and comprehensive benefit plans to support our employees and their families. With ongoing education and advancement opportunities, you can build a long, successful career with us.

• Medical:
  Multiple plan options.
• Dental:
  Delta Dental or reimbursement account for flexible coverage.
• Vision:
  Affordable plan with national network.
• Pre‑Tax Savings: HSA and FSAs for eligible expenses.
• Retirement:
  Competitive retirement package to secure your future.

Applies expertise to perform a variety of non‑clinical administrative support tasks, including:

• Scheduling, coordination, and follow‑up tasks for meetings, events, and professional travel;
• Managing calendars;
• Preparing documents and presentation materials;
• Processing invoices and reimbursements;
• Composing and/or transcribing correspondence and documents;
• Supporting departmental projects and activities;
• Creating and maintaining websites, webpages, databases, spreadsheets, and social media accounts;
• Answering telephones and providing related follow‑through.

The role requires strong organizational, communication, and interpersonal skills; a commitment to quality and excellence; confidentiality; and professionalism. Proficient use of computer hardware and software, telecommunication, and other office equipment is essential.

Requirements include:

• High school diploma or equivalent with a minimum of two years’ experience in an administrative support role; OR
• One‑year degree/diploma in an administrative, business, or medical‑related program with at least one year of experience; OR
• Associate’s degree in an administrative, business, or medical‑related program.

Administrative support experience must include meeting management and calendar coordination, creating/transcribing correspondence and documents, and use of business software to produce databases, spreadsheets, presentations, etc. Other essential skills: organization, customer service, professionalism, interpersonal relations, written and oral communication, prioritization, decision‑making, judgment, confidentiality, attention to detail, and follow‑through. Experience with travel and expense management is required. Proficient English grammar, punctuation, and sentence structure.

Prefer recent work‑related experience within the last ten years. Notary Public Certification is required.

Compensation range: $20.00 – $24.29 per hour.

Yes.

Full Time;
Monday‑Friday, 8 am‑4:30 pm; 80 hours per pay period.

Our employees are located at three major campuses in Phoenix/Scottsdale, Arizona;
Jacksonville, Florida; and Rochester, Minnesota, as well as Mayo Clinic Health System campuses throughout the Midwest and at our international locations.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Mayo Clinic participates in E‑Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee’s Form I‑9 to confirm work authorization.

Andrea Hansen.

Entry level.

Full‑time.

Administrative.

Hospitals and Health Care.