Legal Administrative Assistant

Job Description:

Legal Administrative Assistant – Rochester, MN

Job Summary

The Legal Administrative Assistant provides administrative and clerical support to attorneys and legal staff to ensure the efficient operation of the legal office. This role requires strong organizational skills, attention to detail, confidentiality, and familiarity with legal terminology, documents, and court procedures.

• Prepare, proofread, and format legal documents such as pleadings, motions, briefs, contracts, subpoenas, and correspondence
• File legal documents with courts (electronically and/or in person) and ensure compliance with filing deadlines
• Maintain and organize case files, both physical and electronic
• Manage attorneys’ calendars, schedule meetings, court appearances, depositions, and client appointments
• Coordinate communication with clients, courts, opposing counsel, and outside vendors
• Answer phones, screen calls, and route messages professionally
• Track deadlines, statutes of limitation, and court dates
• Assist with trial preparation, including exhibits, witness lists, and binders
• Open new matters, perform conflict checks, and assist with billing and time entry
• Handle confidential and sensitive information with discretion

• High school diploma
• Proven experience as a legal secretary or administrative assistant in a legal setting
• Knowledge of legal terminology, court procedures, and document formatting
• Proficiency with Microsoft Office (Word, Outlook, Excel); experience with legal software a plus
• Strong typing, proofreading, and organizational skills
• Ability to manage multiple priorities and meet strict deadlines
• Excellent written and verbal communication skills
• Has to be able to easily commute to Rochester and work core hours of 8:30am – 5pm in the office

• Experience working in a law firm that specializes in workers’ compensation, personal injury, and miscellaneous litigation
• Familiarity with e-filing systems and case management software

• Attention to detail
• Time management and prioritization
• Professionalism and discretion
• Ability to work independently and as part of a team
• Strong client-service orientation