Operations Coordinator

Wild Virginia is a statewide conservation nonprofit dedicated to protecting and connecting Virginia’s wild places through advocacy, engagement, and empowerment. We envision a healthy unfragmented landscape where everyone can connect to their own wild place and protect it. Since 1996, Wild Virginia has advocated for strong environmental protections and empowered citizens to become active in the decision-making process that affects the future of the Virginia’s wild lands.

Our three core programs work to increase habitat connectivity, protect water quality, and provide environmental and advocacy education.

Headquartered in Charlottesville, VA, Wild Virginia has a decentralized staff that works remotely across the Commonwealth. Staff travel occasionally as needed (i.e., Wild Virginia events, tabling opportunities, social gatherings, conferences).

The Operations Coordinator supports the day-to-day operations of Wild Virginia in support of its mission to protect and connect Virginia’s wild places. They ensure that the organization’s administrative, financial, human resources, technology, and organizational systems run smoothly and efficiently.

This position is ideal for a highly organized, detail-oriented, and resourceful professional who enjoys creating systems, solving problems, and helping a mission-driven organization operate effectively. The Operations Coordinator works closely with the Executive Director, staff, contractors, interns, and board, and external partners and plays an important role in maintaining the infrastructure that allows the organization to advance its mission.

The Operations Coordinator reports to the Executive Director and works closely with the staff. The successful candidate will be comfortable managing multiple priorities, working independently, maintaining confidentiality, and identifying opportunities to improve organizational processes. Equipment necessary to complete work, such as IT equipment, is provided by Wild Virginia.

• Coordinate day-to-day administrative operations and ensure organizational systems and procedures function effectively.
• Maintain organizational records and internal documentation.
• Develop and improve administrative procedures, workflows, and systems to increase efficiency.
• Manage office supplies, equipment, subscriptions, and memberships.
• Coordinate organizational meetings, including scheduling, minutes, and follow-up as needed.
• Maintain organizational calendars and assist with scheduling across staff and board members.
• Support special projects and organizational initiatives as assigned by the Executive Director.

• Draft email announcements, advertisements, and development outreach.
• Help post to social media.
• Draft the contents of the annual report.
• Manage donor data, monthly correspondence and thank you letters.
• Collect and record qualitative and quantitative data from across the organization, including recordkeeping and data entry. Ensure routine database maintenance.
• Act as the main point of contact for interns and volunteers.
• Conduct onboarding and ensure completion of necessary paperwork.
• Support in the coordination of work across the organization.

• Coordinate webinar schedule and descriptions in support of hosts and guests.
• Provide logistical and administrative support for webinars, events, and meetings.
• Table at events and coordinate volunteers.
• Assist with event planning, registration, contractor coordination, materials, and follow-up.
• Assist with day-to-day financial administration, including processing invoices, reimbursements, deposits, and payments.
• Maintain accurate financial records and documentation.
• Assist with monthly processing of the books.
• Maintain…