Human Resource Administrative Assistant

Ballentine Partners is a leading independent wealth management firm headquartered in the Boston area, with additional offices in Florida and New Hampshire and clients worldwide. Our client families rely on us to be their most trusted advisor. We work hard to help them simplify their complex financial lives and ensure the impact of their wealth is aligned with their goals. We believe a healthy work-life balance is integral to success, and our compensation philosophy and team structure foster a collegial work environment.

We are truly a team; we believe in one another and support each other as we work toward a common goal. We are looking for passionate, caring, curious, innovative, and collaborative individuals to join our firm.

Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building a workforce with a variety of skills, workplace experiences, and backgrounds

We are seeking an ambitious and forward-thinking Human Resources Associate to serve as the operational backbone of our HR function while developing into broader strategic responsibilities.

This is a professional-track, exempt role designed for an early-career HR professional who excels at administrative excellence and has strong potential and desire to learn the full spectrum of human resources — from daily operations to firmwide initiatives.

Reporting to the Head of HR, this person will ensure flawless execution of core HR operations while gaining progressive exposure to talent management, culture initiatives, technology, analytics, and firm operations. As competency grows, you will have opportunities to lead projects, contribute to innovation, and develop as a future HR leader within the firm.

• Serve as the primary point of contact for HR inquiries, providing guidance and escalating when appropriate
• Maintain accuracy and integrity of employee records and data in the HRIS (Rippling preferred)
• Enter and manage all employee lifecycle changes in HRIS
• Draft and manage HR correspondence and communications
• Coordinate internal announcements and related gifts (engagement, wedding, baby, etc.)
• Generate and analyze standard HR reports for leadership
• Act as backup payroll processor
• Partner with IT and Finance as needed

• Oversee onboarding and offboarding processes, ensuring a positive employee experience
• Draft and manage onboarding including calendar coordination
• Work with IT to ensure that equipment is shipped out and tracked

• Assist with recruiting logistics, including interview scheduling and candidate experience coordination
• Schedule interviews and coordinate availability with hiring teams
• Help organize and track recruitment metrics and reports

• Support the performance review and compensation processes
• Coordinate employee training sessions, engagement activities, and HR meetings
• Other duties as assigned

• Managing firmwide mentoring programs, including participant matching, outcome tracking, and continuous improvement of program design
• Developing and implementing HR process improvements, leveraging technology and AI-driven tools to increase efficiency and enhance employee experience
• Pa rticipating in HR analytics and reporting, transforming data into insights to inform people strategy decisions
• Assisting in benefits analysis and annual renewal processes, helping assess competitiveness and alignment with employee needs
• Supporting the Head of HR in disciplinary investigations and documentation, ensuring fairness, consistency, and compliance with company policy
• Representing Ballentine Partners at HR conferences and professional groups, bringing back best practices and innovative ideas to strengthen our programs
• Partnering with the Head of HR on employee engagement, performance, DEIB, community engagement, and culture initiatives; recommending improvements and managing aspects of implementation
• Collaborating on learning and development initiatives, assisting in…