Accounts Payable Specialist

Overview

Description

Position Summary

East House is a dedicated non-profit organization committed to supporting individuals on their journey to recovery. We provide comprehensive services, including residential support, counseling, peer support and community outreach to empower individuals to overcome mental health and substance use disorders and lead fulfilling lives. Our mission is to foster a supportive environment that promotes healing and long-term recovery.

The Accounts Payable (AP) Specialist is responsible for verifying, reconciling and processing invoices/bills, ensuring that financial statements include correct information and that the organization pays its debts/bills within specified time frames. The AP Specialist prepares and accounts payable and receivable journals along with other financial/administrative records.

• Payment Processing
  • Reviews invoices and processes payments, ensuring accuracy and authorization, schedules payments within the agreed terms.
  • Manages accounts payable records and cash funds.
  • Accurately processes client allowances and vendor payments.
  • Maintains vendor relations and compliance with established payment terms, ensuring timely payments are made without late fees or penalties.
  • Oversees petty cash and reviews all expenses.
  • Maintains relationships with suppliers, resolves payment discrepancies or issues, and negotiates payment terms.
  • Maintains records of all outgoing payments and obligations, ensuring timely and accurate disbursement of funds.
  • Manages cash flow by safeguarding payments are made on time while taking advantage of available discounts and avoiding late fees.
• Accurate Accounts Payable
  • Manages accounts payable using Fund EZ accounting software.
  • Verifies, reconciles, and prepares reports for invoices.
  • Posts fees and safeguards accuracy in the payables system.
  • Validates all payable transactions with required documentation.
• Petty Cash
  • Maintains and reconciles petty cash funds accurately and regularly.
• Accounting Support
  • Assists with journal entries and reconciles change funds.
  • Records payments, prepares financial reports, and aids in invoicing.
• Other Duties
  • Follows all applicable policies, federal and state laws, and East House compliance standards.
  • Collaborates with the Office of Ethics, Compliance & Quality to address non-compliance and documenting corrective actions.

• Associate’s degree in Accounting or Business Administration preferred.
• Equivalent experience in lieu of education may be considered.
• Minimum of two (2) years’ relevant experience in Accounting, Billing, or other related experience preferred.

• Proficient in basic accounting principles and PC use with strong data entry abilities.
• Intermediate MS Excel proficiency with data manipulation, linking data, charts, filtering and sorting.
• Prior experience in bookkeeping/administration, handling large datasets, managing finances, and performing tasks simultaneously is desired.
• Able to manage multiple projects, maintain accuracy, and handle financial software proficiently.
• Excellent time management, verbal and written communication, and organizational skills.
• Experience with general ledgers, analyzing financial data, and identifying cost-saving opportunities.
• Competency in financial software like Quick Books or Fund EZ, with strong math skills and attention to detail.
• Proficient understanding of accounting practices, collaborating for financial health, and supporting finance professionals.

• Alignment with East House Values
  • Humanistic, Collaborative, Optimistic, Progressive, Integrity. Represents the organization professionally and aligns with its mission.
  • Performs work with integrity and in compliance with established processes, procedures, and regulations.
• Accountability
  • Takes responsibility for all work activities and personal actions.
  • Follows through on commitments; implements decisions that have been agreed upon.
  • Maintains confidentiality with sensitive information.
  • Acknowledges and learns from mistakes without blaming others.
  • Recognizes the impact of one’s behavior on others.
• Commitment to Belonging, Respect, and Building a…