Accounting & Office Coordinator

Accounting & Office Coordinator (Contract-to-Hire)

Pay Range: $21–$25/hour
Hours: 7:30 AM - 4:30 PM
Employment Type:Contract to potential Hire

TES Staffing is partnering with a growing construction-focused organization to identify an Accounting & Office Coordinator. This contract-to-hire opportunity is ideal for someone who enjoys a mix of accounting support and front desk responsibilities and is excited to grow into a more permanent, expanded role over time.

Initially, this position will focus heavily on processing purchasing card (pcard) receipts and front desk support, with the potential to take on additional accounting, administrative, and construction-related responsibilities as the role evolves and fit is established.

• Process purchasing card (pcard) receipts and accurately code expenses to the appropriate job or division

• Follow up with technicians on missing pcard receipts to ensure timely and complete entry

• Order and activate purchasing cards for field staff

• Research unapplied payments and discrepancies on customer accounts

• Initiate payment inquiries and reminders to customers, including delinquent accounts

• Maintain and update AR customer contact lists

• Establish and maintain strong relationships with customers

• Maintain active subcontractor certificates of insurance

• Assist Project Managers on an ad hoc basis with special bid or award requirements

• Answer and direct incoming phone calls (limited daily volume)

• Provide general front desk and office support as needed

• Highly organized with strong attention to detail

• Ability to multitask and manage competing priorities

• Deadline-oriented and dependable

• Team player the ability to collaborate across departments

• Professional and customer-focused communication skills

• Minimum of 2–3 years of accounting or office support experience

• Experience with accounting systems in construction or project-based environments preferred (COINS experience a plus)

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Mechanical or construction industry background preferred

• Contract-to-hire with long-term growth potential

• Opportunity to expand responsibilities over time for the right fit

• Supportive team environment within a stable and evolving organization