Accounting & Grants Supervisor

Salary: $70K – $76K annually, depending on experience

Schedule:

35 hours/week | Full-time | Hybrid

The Accounting & Grants Supervisor oversees daily transactional accounting, supervises the Accounts Payable & Payroll Specialist, coordinates grant reimbursement and financial compliance, manages the monthly general ledger close, and administers non-clinical program fee billing. The position serves as Delphi Rise’s internal operational liaison to its outsourced revenue cycle management (RCM) partner and maintains the ability to process payroll when needed. Working closely with the Chief Financial Officer (CFO), the Supervisor supports timely, accurate financial information and strong internal controls across the organization.

Additional duties may be assigned.

• Supervise, coach, and evaluate the Accounts Payable & Payroll Specialist; establish priorities and complete performance evaluations.
• Review payroll registers, deductions, and labor allocations before CFO approval; maintain appropriate separation of duties.
• Review accounts payable disbursement batches for supporting documentation, purchasing approvals, fund coding, and applicable exclusion screening.
• Verify electronic cash receipts against bank activity and investigate discrepancies.
• Maintain current payroll system access and training to process and transmit payroll during planned or unexpected staff absences, with appropriate authorization and independent review.

• Prepare and submit grant reimbursement requests and vouchers according to funder deadlines and requirements.
• Compile and verify supporting records, including general ledger detail, invoices, payment documentation, and payroll allocations.
• Use applicable state, federal, county, and private funder systems and portals to submit claims and track their status.
• Monitor grant receivables, reimbursement activity, spending limits, and outstanding payments; coordinate resolution of discrepancies with funders and internal program staff.
• Support documentation and financial monitoring requirements for grant audits and reviews.

• Serve as the primary internal operational contact for the outsourced RCM partner, coordinating questions, follow-up items, and internal issue resolution.
• Work with clinical leadership to identify and address internal barriers to timely billing, such as incomplete encounters, unsigned documentation, or missing information.
• Coordinate with appropriate staff on provider enrollment and credentialing issues and elevate delays that affect billing.
• Help review registration, insurance verification, and copayment collection workflows to reduce preventable claim issues.
• Collaborate with the CFO and clinical leadership to define reporting expectations, workflows, and time commitments as the outsourced RCM model is implemented.

• Prepare and oversee billing for nonclinical program fees, service agreements, training, and other program contracts.
• Reconcile attendance, service records, and contract terms to amounts billed.
• Maintain accounts receivable aging reports, follow up on outstanding balances, and process authorized adjustments.

• Complete monthly reconciliations of operating, payroll, money market, and other applicable bank accounts within five business days after month end; submit work papers for CFO review.
• Coordinate monthly close activities and reconcile accounts payable, accounts receivable, payroll, and cash subledgers to the general ledger.
• Prepare and post authorized recurring and adjusting journal entries, including prepaid expenses, depreciation, grant…