Accounts Receivable Specialist

Prospect Blue is partnering with an established, vertically integrated signage and architectural branding company to identify an organized and detail-oriented A/R Specialist to join its team.

The company specializes in complex environments where signage and branding are essential, including healthcare systems, higher education campuses, civic and public spaces, and corporate environments.

This is a hands-on accounting role supporting a variety of core financial functions, including accounts receivable, collections, accounts payable, and payroll processing. The ideal candidate is comfortable balancing multiple priorities, working with numbers and deadlines, and communicating professionally with customers, vendors, and employees.

• Prepare and issue accurate, timely customer invoices based on contracts, orders, and project milestones.
• Apply customer payments, reconcile AR accounts, and maintain accurate billing records.
• Research and resolve billing discrepancies while preparing AR aging reports and identifying potential collection concerns.

• Monitor past-due accounts and follow up with customers by phone and email.
• Document collection activity, coordinate payment arrangements when appropriate, and escalates accounts as needed.
• Partner with sales and account management to resolve disputes and support timely payments.

• Process vendor invoices, including coding, matching purchase orders or receipts, and obtaining appropriate approvals.
• Schedule vendor payments via check, ACH, or wire while considering payment terms and cash flow priorities.
• Maintain vendor records, reconcile vendor statements, respond to inquiries, and assist with year-end 1099 preparation.
• Review employee expense reports for accuracy and compliance with company policies.

• Process weekly payroll for employees across multiple states.
• Maintain payroll records related to new hires, terminations, pay changes, deductions, and benefits.
• Review timekeeping records, resolve discrepancies, and support compliance with applicable payroll tax requirements.
• Reconcile payroll to the general ledger and assist with quarterly and year-end filings, including Forms 941 and W-2s.
• Respond to employee payroll questions while maintaining confidentiality.

• Assist with month-end close, account reconciliations, and journal entries.
• Provide documentation for annual audits and tax preparation.
• Identify opportunities to improve accounting processes and internal controls.
• Support additional accounting functions as needed.

• 2–4 years of experience in accounting, bookkeeping, or a related finance role.
• Hands‑on experience with accounts receivable, accounts payable, collections, and payroll processing.
• Proficiency with accounting software such as Quick Books.
• Experience using payroll platforms such as ADP, Paychex, Gusto, or similar systems.
• Intermediate Excel skills, including VLOOKUPs, pivot tables, and reconciliations.
• Strong attention to detail, organizational skills, and the ability to manage competing priorities and deadlines.
• Clear, professional written and verbal communication skills.
• The ability to handle confidential financial and employee information with discretion.

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Knowledge of GAAP and fundamental accounting principles.
• Experience processing multi-state payroll.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

This is an opportunity to contribute across a variety of day-to-day accounting functions while supporting the financial operations of an established company specializing in signage and architectural branding. The role offers exposure across multiple areas of accounting and is a great fit for someone who enjoys variety, takes pride in accuracy, and likes being a dependable part of a team.