Board Services Administrator

Location: City of Rochester

Board Services Administrator page is loaded## Board Services Administrator locations:
Wallis Halltime type:
Full time posted on:
Posted Todayjob requisition :
R267397

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
** Job Location (Full Address):
** 220 Hutchison Rd, Rochester, New York, United States of America, 14627
** Opening:
** Worker Subtype:

Regular Time Type:

Full time Scheduled Weekly

Hours:

40

Department:100005 Ofc Exec VP Admin & Finance

Work Shift:

UR - Day (United States of America)
Range:

UR URG 111

Compensation Range:$63,815.00 - $95,723.00
* The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
*** Responsibilities:
** Provides high-level administrative and logistical support to the Board of Directors and the Secretary to the Board. Ensures the effective execution of board activities, compliance with governance protocols, and coordination of board-related tasks. Ensures that Trustees and University attendees are informed of committee operations and that minutes capture an accurate account of committee matters for official University records. Plays a vital role in enhancing the efficiency and effectiveness of board operations.
** Essential Functions**:
* Schedules and organizes board meetings, including room setup, catering, and audio-visual equipment. Prepares and distributes meeting agendas, board packets, and other relevant materials. Records and prepares detailed minutes of board meetings, ensuring accuracy and timely distribution.
* Assists in ensuring compliance with legal and regulatory requirements. Assists in maintaining and updating corporate governance documents, including bylaws, committee charters, policies, and procedures. Supports the preparation and filing of necessary legal documents and regulatory filings.
* Maintains organized and up-to-date records of board documents, including minutes, resolutions, and correspondence. Maintains and archives approved committee material. Manages the distribution and storage of committee results, including resolutions and action items. Ensures secure storage and accessibility of board records for members and authorized personnel. Assists in the preparation and distribution of board communications and reports.
* Acts as a point of contact for board members, facilitating communication and follow-up on board decisions. Handles correspondence, phone calls, and emails directed to the board, ensuring timely and professional responses. Coordinates communication between the board, executive team, and other stakeholders as needed.
* Manages calendars and schedules for board members, including travel arrangements and accommodations. Manages Board Office operations, events, staff, and budget to uphold the traditions and practices of the University and the Medical Center. Prepares and processes expense reports and reimbursements for board members. Assists with special projects and research as requested by the board or executive team.
* Assists in organizing board-related events, including annual general meetings, retreats, and special gatherings. Coordinates logistics and manages event details to ensure successful execution. May provide back-up coverage when other administrative support staff are out of the office to ensure the office functions smoothly.
* Other duties as assigned.
** Minimum

Education & Experience:

*** Bachelor’s degree in a related administrative field and 3 years of administrative experience, with at least 2 of those years supporting senior executives or board members required.
* Master's degree preferred.
* Experience in…