Campus Center Hospitality and Event Coordinator

Campus Center Hospitality and Event Coordinator

Who We Are: Golisano Institute for Business & Entrepreneurship is a small, non‑profit post‑secondary institution committed to advancing the next generation of business leaders without the burden of debt. We empower individuals to take ownership of their personal success, become valuable contributors to their employers, and drive regional economic growth through an entrepreneurial mindset.

Our Commitment to Diversity, Equity, Inclusion and Belonging: Golisano Institute for Business & Entrepreneurship is dedicated to fostering an inclusive and diverse community. We welcome and encourage applications from individuals of all backgrounds, identities, and experiences. We are an equal opportunity employer and value the unique perspectives and contributions that each person brings to our team. We strive to create an environment where all members of our community feel respected, valued, and supported.

Golisano Institute for Business & Entrepreneurship seeks a hands‑on Campus Center Hospitality and Event Coordinator (CCHEC) to plan, execute, and oversee institute‑wide events that support our mission and deliver exceptional experiences for students, staff, guests, and partners. Reporting to the Assistant Vice President of Operations and Auxiliary Services, the CCHEC manages the Institute’s events calendar, coordinates logistics with internal and external stakeholders, and oversees multiple weekly events—from space scheduling and budget support to agreements, walkthroughs, vendor management, catering, décor, and invoicing.

This role is highly hospitality‑driven, ensuring warm, polished, and seamless guest experiences through attentive service, detailed event preparation, inventory and supply oversight, and on‑site setup and breakdown. The CCHEC collaborates with departments across the Institute, including Academic Affairs, Student Experience, Admissions, Partnerships, IT, and Marketing, to support orientations, fairs, workshops, open houses, partnership engagements, and major institutional programming.

• Manage, coordinate, and execute multiple campus‑wide events and student experiences within the Institute, including both scheduled and impromptu activities.
• Oversee all aspects of internal event planning as well as external event requests from community organizations, partner institutions, and other outside groups.
• Secure space usage agreements, conduct planning meetings and final walkthroughs with event hosts, and ensure applicable rental fees are collected when required.
• Negotiate and manage service contracts for catering, technology, décor, and other event‑related services, while maintaining strong vendor relationships.
• Supervise event décor, furniture, and equipment setup and breakdown; maintain linens and table settings; create tabletop signage for identification and dietary requirements; and ensure event rooms are clean, well‑maintained, and properly prepared for each function.
• Provide on‑site coordination and support during events, troubleshoot logistical challenges, and ensure smooth execution.
• Collaborate with departments, leaders, and external stakeholders to gather event requirements, align expectations, and respond promptly to requests.
• Work with the Comptroller and department leads to develop and manage event budgets, process purchase orders, track expenses, and report financial details to stakeholders.
• Partner with the Assistant Vice President of Operations and Auxiliary Services and Campus Safety to conduct event risk assessments, develop mitigation strategies, and ensure appropriate staffing when necessary.
• Collaborate with the IT department to confirm audiovisual needs are properly vetted, tested, and executed effectively.

• Collaborate with the Campus Center Logistics Coordinator to develop and maintain the Institute’s events calendar, coordinating with all departments to ensure workshops and events are scheduled efficiently and that campus spaces are utilized effectively.
• Manage and respond to internal and external booking requests for meeting spaces and shared conference…