OFC Creations - Executive Assistant

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OFC Creations Theatre Center - Rochester, NY (Onsite)

Full-Time | Non-Exempt

Pay: $18.50-$21.00/hour (based on experience)

OFC Creations is seeking a highly organized, proactive Executive Assistant to support the Executive Director in daily operations across productions, events, and educational programs. This role is ideal for someone who learns quickly, works independently, and excels in a fast-paced, creative environment.

• Manage schedules, email communication, meeting notes, and follow-up tasks.
• Support daily operations, including student arrival for classes, rehearsals, and performances.
• Assist with production and event logistics, including occasional event setup and operational tasks.
• Create schedules for meetings, events, and production changeovers.
• Provide employee redirection, training, and accountability support.
• Research new processes, tools, and applications; assist with implementation and staff training.
• Manage educational rosters and administrative systems.
• Coordinate travel and housing for out-of-town actors and staff.
• Perform general clerical and hands-on support tasks as needed.

• Full-time; typically 6 days per week.
• Usual hours: 2pm-8pm weekdays, with varied daytime/evening hours on weekends.
• Daytime schedule during school breaks and summer programs.
• Primarily in-person with limited remote admin hours.

• Strong written and verbal communication skills.
• Ability to take direction, work independently, and solve problems quickly.
• Proficiency with Microsoft Office; comfort learning new programs (Jot Form, Canva, etc.).
• Ability to train and support staff.
• Prior theatre, assistant, or management experience preferred (not required for the right candidate).
• Must be 18+, have a valid driver's license and reliable transportation, and be able to lift 50 lbs.

You’ll play a key role in supporting leadership at Rochester’s busiest performing arts organization—working behind the scenes of productions, youth programs, special events, and daily operations.

OFC Creations and Bene-Care are equal opportunity employers. Accommodations are available throughout the application and employment process.