Project Administrator

Since 1946, Davis-Ulmer Sprinkler Co. has been providing full-service fire sprinkler, suppression, alarm, and security systems to its customers, while maintaining our reputation as being one of the best companies in the business in the Northeast region. Davis-Ulmer contributes its success to its loyal employees and customers. The company's overall workforce has grown and as we move forward, we foresee continued expansion throughout the Northeast.

At Davis-Ulmer we believe that investing and empowering our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leaders' abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

As a result of continued growth, we are looking for a Project Administrator to support our DU Support Team. In this role, you will perform project entry, project billings and project administrative duties to support the project managers through the duration of multiple projects. You will also provide administrative support on multiple construction projects including, but not limited to: job and change order entry in ERP, monthly billing, lien waivers, compliance documents, insurance certificates, etc.

With locations in both Rochester, NY and Syracuse, NY, we are open to candidates in both locations. This is a hybrid role.

• Works directly with their designated office salesmen and project managers on entering new contract projects and change orders into our accounting system
• Sends out monthly AIA progress invoices in accordance to contract language per project
• Works closely with customers to obtain information needed for each job such as PO#’s, tax-exempt forms, insurance certificates, lien waivers, and certified payroll information.
• Reviews contracts to ensure accuracy and works closely with Project Managers from all locations to ensure projects are booked and billed appropriately
• Ensures all SOX compliance processes surrounding their position are followed and adhered to
• Works closely with salesman and project managers to ensure under billings are at a minimum monthly
• Maintains relationships with internal and external customers, and is the main point of contact for billing and administrative paperwork for their assigned office locations
• Files all necessary documents into job folders/files within the electronic document storage system.
• Accounts receivable support and follow-up as needed
• Other related duties as assigned

• Good oral, written and telephone skills
• Time management, organizational and interpersonal skills
• Moderate to advanced computer skills
• Basic accounting knowledge
• Proficient in Microsoft Excel
• Ability to read, analyze, and interpret general business procedures and regulations.
• Ability to define problems, collect data, establish facts and draw valid conclusions.
• Ability to calculate figures and amounts such as taxes, retention, discounts, interest, commissions, etc.
• High School Diploma/GED
• Associate’s Degree preferred
• Two years’ experience in an administrative setting or equivalent combination of education and experience.

• Valid driver’s license
• Notary Public a plus

• None

• Working remote is a possibility
• The need to move about the office to copy, scan and file
• Requires using the computer and phone consistently throughout the day

• Competitive Compensation:
  We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.
• Comprehensive Benefits Package:
  Enjoy an industry-leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well-being are taken care of.
• Strength of the Family:
  The Davis-Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team-first mindset. Embracing a culture of collaboration, we unite to share…