Executive Assistant; Community Impact, Purpose & Financial Wellness

Executive Assistant (Community Impact, Purpose & Financial Wellness)

Join to apply for the Executive Assistant (Community Impact, Purpose & Financial Wellness) role at ESL Federal Credit Union

This position is hybrid and remote eligible for up to 40% of the time. The office location is ESL Corporate Headquarters in Rochester, NY. Hours are Monday – Friday 8:00 a.m. – 5:00 p.m. The schedule may be adjusted to meet current and future business needs.

ESL offers a competitive benefits package focused on work‑life balance, including a wellness program, family assistance plan, 401(k) with match, paid volunteer time, and Learning & Development training among many others.

$27.62 per hour. In addition to competitive pay and benefits, an annual performance‑based incentive rewards eligible employees for their contributions to our success.

As an Executive Assistant to our Senior Leadership team, you’ll play a key role in driving meaningful impact within the organization. Acting as a trusted partner, you’ll ensure leaders can focus on high‑level goals by expertly managing schedules, coordinating meetings, and handling critical tasks. Your proactive approach will streamline operations and foster seamless communication across departments.

• Prioritize competing tasks to ensure time is managed effectively.
• Support senior leadership with internal and external corporate committees, including creating agendas, preparing documentation, and distributing information.
• Coordinate and schedule internal and external meetings and presentations; resolve scheduling conflicts as appropriate.
• Plan, coordinate, and prepare travel itineraries and expense reports.
• Plan and execute committee, management, and employee activities.
• Liaise with vendors and manage records.
• Manage employee information as appropriate.
• Support departmental budget reporting for senior managers.
• Takes initiative and creatively problem‑solves tasks and deliverables.
• Order supplies and manage inventories for the assigned department or organization.
• Maintain electronic and paper filing systems critical to department operations.
• Maintain up‑to‑date electronic documentation of critical organizational administrative tasks.
• Recommend efficiency changes and maintain a mindset of continuous improvement.
• Develop specialized knowledge or skill in supported organization practices and systems when required to support organizational needs and changes.
• Evolve technical adaptability and knowledge of various departments and systems across the company to support changes.
• Provide back‑up support to fellow team members.
• Stay abreast of administrative industry trends and apply best practices.

• High School diploma or high school equivalency diploma required.
• AAS degree or 2 years equivalent experience required.
• Minimum of 5 years’ experience in an Administrative Assistant or office environment position supporting Senior Management.
• Strong experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to learn and integrate new software applications into business practices.
• Proven communication skills at multiple levels and with diverse audiences.
• Ability to prioritize, plan, schedule, and organize multiple projects simultaneously.
• Ability to identify problems and develop creative solutions.
• Acute attention to accuracy, consistency, and quality of work.

We’re committed to diversity, equity, and inclusion. We believe we are a stronger, more successful organization because of this commitment. We strive to ensure a robust talent pool of qualified candidates with a variety of skillsets and capabilities for all our openings.