Administrative Coordinator III

Strong Memorial Hospital

Full time

R273787

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

** Job Location (Full Address):*
* 601 Elmwood Ave, Rochester, New York, United States of America, 14642

** Opening:*
* Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly

Hours:

40

Department:

500053 SMH Hematology/Oncology Admin

Work Shift:

UR - Day (United States of America)

Range:

UR URG 104 H

Compensation Range:

$19.04 - $26.63

_The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._

** Responsibilities:*
* This person provides direct administrative support to faculty members of Wilmot Cancer Institute's Hematology and Oncology Division, Department of Medicine. The faculty members have research and clinical roles. The employee must be able to work with limited supervision, exercise independent judgment, understand and communicate Unit Departmental policies and procedures, analyze situations, and make decisions to achieve desired outcomes. In addition, a primary and unique role is that this person supports the academic activities of the faculty by editing manuscripts, inserting references into manuscripts, uploading and tracking manuscripts in multiple online journals for submissions, and as an assistant for editorial activities (organizing and tracking reviews), creating and maintaining PowerPoint presentations, monitoring and linking publication to grant activities, organizing data for progress reports, preparing minutes for research meetings, organizing small and large research meetings through webinars and for face to face (including local and external researchers).

This person serves as a resource to other Administrative Coordinators and faculty in the Hematology/Oncology Division who require assistance with research activities.

Coordinate conference schedules, plan and arrange travel, and prepare lecture handouts and slide presentations.  Maintain up-to-date files of curriculum vitae, funding support, and bio sketches.  Maintain files of credentialing information, meetings and committees, and miscellaneous hospital and medical center information.  Coordinates faculty recruitment agenda and visits.  Process payment requests for journals, publication dues, travel, and conference reimbursements, and maintain expense account listings.  

Anticipates faculty needs and gathers background material for decisions and conferences. Compiles and edits, checking for accuracy, material for reports, correspondence, publications, and speeches. Prepares and signs routine correspondence; composes correspondence on policy or other substantive matters

Under general direction as to policies and regulations. This person will be privy to confidential information; maintaining this information is important.

Process daily mail, faxes, copies, and scans.

Offer Admin Support to the meetings listed below:

- Faculty Meeting

- WCI Clinical Operations

- Recruitment Meetings

** ESSENTIAL FUNCTIONS*
* + Manage several faculty members, time by controlling and prioritizing access to them, maintaining administrative calendars, resolving scheduling conflicts, coordinating, scheduling, and gathering pertinent information for meetings, including background material for formulating agendas. Coordinate lecture schedules, arrange travel, and prepare lecture handouts and slide presentations. Maintain up-to-date files of curriculum vitae, funding support, and bio sketches. Maintain files of credentialing information, meetings and committees, and miscellaneous hospital and medical center information.

Process payment requests for journals, publication dues, travel, and conference reimbursements, and maintain expense account listings.

+  Prepare and Process routine and non-routine correspondence, manuscripts, abstracts, and reports. Organize and attend departmental meetings to record, process, and distribute minutes.

+ Supports the academic activities of the…