Administrative Assistant

• Handles incoming/outgoing mail – print mailing labels, (USPS, Certified Mail, and Fed Ex.) weigh for postage, filling out certified mail forms, maintaining postage machine,sorts/distributes internal mail to individual mail folders.
• Mayassist with scheduling travel arrangements for firm staffas necessary.
• Responsible for placing all office orders and stocking kitchen and office supplies.
• Preparing,proofing, and formatting of documents, correspondence, memos and reports for internal and external use.
• Ensures accurate and timely preparation ofletters, correspondence and reports.
• Mayassist with coordination department calendar needs; scheduling of internal and external meetings via Microsoft Outlook.
• Scanning and electronically filing/organizing documents into database in a timely fashion.
• Responsible for greeting clients when they enterthe office from the elevator and notify personnel with whom they are meeting with.
• Assists with coordinating firm/office events and in-office lunches.
• Managing firm’s voicemail box and forwarding as necessary.

• 2+ years of experience in a similar administrative assistant role is required. Experience in a financial service company is a plus.
• An Associate’s degree or greater is required,preferably in a business administration or office technology concentration.
• Strong proficiency with MS Office Suite (Excel,Word, Outlook and PowerPoint) is required.
  
  Word (mail merges) and Excel/spreadsheet and database usage/reporting are highly preferred. Experience with embedding Excel in Word documents and formatting is a plus. A focus onword processing and formatting is essential.
• Ethics and integrity are essential to this roleand the firm, the ability to keep client information confidential is arequirement.
• A candidate in this role should be professional,organized, and detail oriented. The ideal candidate must be deadline focused,proactive, possess solid multi-tasking skills, patience, and ability to take directions from several people.

Create your next chapter with Insero.

We’re growing, across our services, our teams, and our impact. If you’re ready for new challenges,and the opportunity to shape your own career path, this is your chance to do itwith a firm that truly walks the talk on culture. Our corevalue - Be Passionate About People - guides everything we do. Our culture is authentic, supportive, and recognized.

• #4
  
  Best Company to Work For in New York - 2026 (ranked #1 in 2025 & )
• Best Accounting Firms to Work For (2012–2025)
• #1
  
  Best Accounting Firm & Most Innovative Workplace (2025 & 2024,Rochester Business Journal)
• #4
  
  Best Places to Work for Career Growth

We offer competitive salaries, an outstanding paid time off program (4 weeks/160 hours), 16 paid holidays, 401(k) plan with firm contributions, tuition reimbursement program, 100% employer paid parking, spot bonus program, avariety of different medical plan options along with opt-out dollars if you donot need medical ins coverage.

In the spirit of pay transparency, we are excited to share that the starting pay range for this position is $22.00-$26.00 per hour.

Please keep in mind thatthis range is base pay only and does not consider other components that make upthe total rewards package for the position such as eligibility to receive discretionary spot bonus incentives. This range is a reasonable estimate of the current range for this position. Actual compensation is influenced by a varietyof factors, including but not limited to skills, experience, qualifications,and/or education and geographic location.

It is not typical for acandidate to be hired at or near the top of the range for their role and compensation decisions are dependent on the capabilities and experience of the candidate. Incentives, if any, depend on various factors, including, without limitation, individual and firm performance.

Insero is proud to bean Equal Opportunity Employer