Department Coordinator IV

University Of Rochester Job Posting

As a community, the University of Rochester is defined by a deep commitment to Meliora
- Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location:

265 Crittenden Blvd, Rochester, New York, United States of America, 14642

Opening:
Regular

Time Type:
Full time

Scheduled Weekly

Hours:

40

Department:
Environmental Medicine

Work Shift:

UR
- Day (United States of America)

Range: UR URG 106 H

Compensation Range: $21.78 - $30.53

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

With minimal direction and latitude for independent judgment, manages the general office, provides executive assistance to the Department Chair, and serves as the principal assistant to the Director of Research Operations of the Department of Environmental Medicine and Public Health (EMPH) to support their administrative roles. The individual in this position must deal with highly confidential information, must be able to work with limited supervision and exercise independent judgment.

Must understand and communicate University and Departmental policies and procedures, analyze situations, and make judgments to facilitate desired outcomes. Provides coordination of support services; manages the general office and related administrative services of a large department; manages specialized support functions. Identifies opportunities for process improvement and implements systems and processes that maximize operating efficiency and effectiveness of department administrative functions.

Possesses strong organizational and interpersonal skills, and the ability to handle confidential information in a professional manner.

• Create and maintain functionality of databases, including in REDCap. Maintain technology equipment database system for ensuring that equipment and other assets are actively tracked. Maintain and update accurate equipment data using UR space. Manage the UR Space and Equipment Inventory Database for the department. Update the on-line space inventory on a monthly basis, in preparation for the annual reporting and ultimately for base year calculation, ensuring that space is designated appropriately in the database.
  
  Maintain departmental information in the UR Equipment database (e.g., laboratory and research equipment). Work with the PI of each lab and laboratory personnel to manage equipment property forms which have the UR property tag. The information on these forms needs to be accurate, and in compliance with University policy, including indication of the room location of this equipment. Maintains data on foreign travel for all faculty, staff and students for annual reporting.
• Manage undergraduate and graduate student employment hiring process. Assist the faculty member in creating a job description. Using Student Employment portal system, upload job, authorize permissions for hiring manager to review applicant's application and resume for specific jobs, initiate the hiring process. Monitor prerequisites for hiring selected student, confirm student active in URHR. Periodically, confer with the faculty member about whether the student will continue in the job or is to be terminated.
  
  Initiate the termination…