Administrative Assistant

Job Category: Educational Services/Support

Requisition Number: ADMIN
001928

• Posted :
  October 15, 2026
• Full-Time

Showing 1 location

Pay Rate: $17.34 - $21.84 per hour.

Pay within this range is based on experience and education

Mary Cariola Center recognized that a high performing organization is one that cultivates a culture where everyone feels like they belong. Through continued dialogue, education, a policy development, we are committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work. As an agency found on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued.

• Demonstrates sensitivity and cultural diversity of others.
• Displays personal behavior and standards that align with our Agency values when working with students, parents, and Agency personnel.
• Aligns all actions and behaviors with the Agency’s DEI values statement and beliefs.
• Models and promotes awareness and understanding of various cultures, backgrounds, experiences, orientations, and religion.
• Fully engages in essential responsibilities of the position, necessary training, and required meetings.
• Follows and implements all Agency policies, procedures and/or processes.
• Follows school safety plans including the use of secure doors, issuing visitor badges, and verifying identification documents.
• Uses effective communication skills when addressing students, staff, parents, and the community including but not limited to appropriate vocabulary in both written and oral form.
• Displays the highest ethical and professional behavior and standards when working with students, parents, stakeholders, and Agency personnel.
• Provides safe, attractive, organized, functional, healthy, and clean work environments for staff and students.

• Uses technology such as Microsoft 350 and other applications.
• Completes copying and mailing as directed.
• Schedules meetings on the supervisors’ Outlook calendars. Records and distributes notes and minutes during Building Operations and other program meetings.
• Creates letters, reports, forms, newsletters, flyers, and other related materials as requested with the ability to produce errorless documents. This includes the use of online applications.
• Facilitates ordering and delivery of office supplies, and copier/printer supplies.
• Manages faxes.
• Delivers and picks up materials which are distributed between locations.
• Manages keys as required.
• Participates in program secretary’s meetings as scheduled.

• Manages student information and documents in compliance with regulations and Mary Cariola procedures.
• After training, creates, maintains, and manages student information in students’ paper Central Files, online data systems, and applications (such as Frontline or the Preschool Portal). Communicates with districts/counties and internal teams to track IEP issues, changes, and finalization. Shares student documents, requests, and consents as appropriate. Prints and distributes quarterly Progress Notes.
• Manages referrals to program, intake packets and related processes including communication with counties/districts, families, and internal team.
• Creates and accurately maintains student central files. Prepares central files for CSE/CPSE meetings, transition to another program or archives. Ensure central files are secure and accessed only as appropriate.
• Maintains a spreadsheet of CSE/CPSE meetings and communicates with students’ teams about meetings, notifications, and documentation due dates.
• Schedules tours, meetings, and visits with families, school districts, counties…