C-Suite Executive Assistant & Board Prep Lead

Job Title: Senior Executive Assistant to C-Suite
Location: Riedman Campus
Hours Per Week: 40
Schedule: Monday - Friday 8am - 4:30pm

SUMMARY
The Senior Executive Assistant to the C-Suite supports Executive Vice President's in the Executive Suite. They act as an ambassador of the organization. They serve as the primary point of contact for assigned Executive Vice Presidents in the C-Suite. 'They act as a gatekeeper ensuring that calls and inquiries are routed to the appropriate level of department subject matter expert, resolve routine issues that arise;

research information to provide guidance to assigned executives on a broad range of issues and special projects.

RESPONSIBILITIES

• Proactively obtains data and/or information to prepare assigned executives for meetings.
• Independently plans, directs, and oversees and exercises authority over administrative functions of the assigned executives' departments.
• Independently manages information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment.
• Independently manages information of a highly sensitive nature while maintaining confidentiality and exercising sound judgment.
• Provides calendar and meeting management ensuring appropriate prioritization, sequencing, preparation, follow-up, and closure.
• Prepares meeting minutes, agendas and itineraries.
• Prepares drafts of presentations, correspondence, letters, memos, contracts and forms.
• Provides preparatory support for Board meetings.
• Manages executive reimbursements as well as department vendor payments.
• Works on and exercises authority on special projects and confidential assignments as needed.
• Develops and implements policies, procedures and office practices.
• Plans, organizes, and attends senior staff meetings and departmental staff meetings.
• Ability to provide back-up support to the CEO.

REQUIRED QUALIFICATIONS

• Bachelor degree or equivalent combination of education and/or experience.
• Previous experience supporting vice president level or above required.
• Considerable experience in a front-line visitor facing reception role required.

PREFERRED QUALIFICATIONS

• Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet research.
• Excellent written, verbal communication and organization skills and the ability to work independently and in a collaborative team
  environment.

PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing.

Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE: $30.50 - $45.40