Admin ; Part Time- Greece, NY

Make an Impact. Create Joy. Shape the Future.

At Lifetime Assistance, our mission is to foster independence, dignity, and respect for individuals with intellectual and developmental disabilities. Working with us goes beyond just a job—it’s a chance to transform lives, including your own.

Job Title: Admin I – ( Part Time) Day Services
Location: Rochester, NY 14624
Department: Day Services
Reports To: Community Integration Coordinator (CIC)
Employment Type: PART TIME, Non-Exempt
Starting Wage: $18/hour
Schedule: Monday
-Friday 12:30 pm- 4:00 pm (17.5 hours per week)

As an Admin I with Day Services, you’ll help keep program operations organized, welcoming, and running smoothly. This role combines administrative support, financial recordkeeping, customer service, and program coordination in an environment where your work directly supports staff and the individuals we serve.

Our Admin I team members are often at the center of day-to-day program activity—maintaining records, processing paperwork, assisting with purchasing and billing, coordinating events and catering, and making sure the many administrative details behind our programs stay on track.

• Education Support: Tuition assistance, scholarships — 50% off tuition for two courses per semester plus up to $3,000 scholarship per semester — plus micro-credential stipends up to $750 and SUNY partnerships.
• Paid Training &
  
  Coaching:
  
  Receive hands-on onboarding with a Success Coach, immersive learning, e-learning, and ongoing paid training.
• Career Growth: Clear pathways to advancement, leadership training, and coaching support.
• Work-Life Harmony: Generous paid time off and supportive scheduling.
• Join a Caring Culture: Be part of a compassionate, mission-driven team that values every person — both those we support and our employees alike.

• Prepare and distribute correspondence, reports, rosters, and program documentation.
• Maintain accurate electronic records, scanning and filing documentation as needed.
• Answer incoming calls and greet staff, visitors, and individuals supported in a professional and welcoming manner.
• Sort and distribute incoming mail and program materials.
• Monitor office supplies and assist with coordinating equipment, materials, and other program needs.
• Provide administrative support across program locations and leadership teams as assigned.

Complete routine financial documentation, including monthly spending paperwork, worksheets, petty cash ledgers, and related tracking.

Balance and maintain petty cash records as assigned.

Enter and maintain information using Excel spreadsheets and agency purchasing or billing systems.

Receive and submit daily attendance information to support accurate and timely service billing.

Assign and distribute purchase orders and assist with maintaining purchasing records and tracking systems.

Maintain accurate financial documentation and elevate discrepancies or concerns as appropriate.

Assist with the administrative details behind program events, celebrations, meetings, and other activities.

Coordinate tasks such as ordering catering, obtaining supplies, and assisting with decorations and event preparation.

Attend meetings as requested, record meeting minutes, and distribute finalized documentation.

Assist leadership with follow-up administrative tasks and program coordination.

Provide friendly, professional customer service to individuals supported, staff, families, visitors, and other agency partners.

Help maintain an organized and welcoming program…