Procurement Project Manager

Description

Position Overview The Vendor Management team is seeking a contract resource to help stabilize and optimize its recently implemented vendor registration platform, Graphite Connect. The system was implemented by Purchasing in 2025 and is currently creating significant administrative burden due to process inefficiencies, approval bottlenecks, training gaps, and ongoing vendor onboarding challenges.

This individual will act as a hybrid of a Project Manager, Business Process Analyst, and Procurement Operations Lead. The primary objective is to manage day-to-day vendor registration activities while driving process improvements, stakeholder adoption, training efforts, and workflow optimization.

The role is focused on bringing structure, consistency, and accountability to vendor onboarding operations while reducing the workload currently falling on Vendor Management leadership.

Key Responsibilities Vendor Registration & OperationsManage daily vendor onboarding and registration activities within Graphite Connect.
Review, approve, and correct vendor submissions.
Support internal business users and external vendors throughout the registration process.
Resolve data quality issues, workflow bottlenecks, and approval challenges.
Monitor onboarding status and ensure timely completion of vendor requests.

Process ImprovementAssess current-state workflows and identify process gaps.
Partner with Vendor Management, Procurement, and stakeholders to redesign and improve onboarding processes.
Develop recommendations for more efficient operating procedures.
Create scalable processes and governance standards.

Project ManagementLead initiatives aimed at improving utilization and adoption of Graphite Connect.
Coordinate efforts between Procurement, Vendor Management, IT, and external vendors.
Track project milestones, risks, issues, and action items.
Drive implementation of workflow and process improvements.

Training & Change ManagementDevelop training materials, SOPs, user guides, and process documentation.
Conduct end-user training and support sessions.
Act as a resource for internal stakeholders navigating the platform.
Promote adoption and best practices across the organization.

Stakeholder ManagementServe as a liaison between business users, procurement leadership, IT, and Graphite Connect.
Collaborate with system administrators and technical teams regarding configuration updates and process enhancements.
Support discussions with the software vendor regarding system improvements and functionality.

Skills Vendor management, contract management, contract management software

Top Skills Details Vendor management,contract management,contract management software

Additional

Skills & Qualifications

Required Qualifications Core ExperienceProcurement, Supply Chain, Vendor Management, or Contract Management experience.
Experience supporting supplier onboarding, vendor registration, or supplier information management processes.
Strong project management and organizational skills.
Experience leading process improvement initiatives.
Ability to create documentation, SOPs, and training materials.
Strong stakeholder communication and relationship management skills.

Preferred Experience Graphite Connect experience.
Supplier onboarding or supplier management platforms such as: oSAP AribaoCoupaoJaggaeroIvaluaoHICXoGEPoTeal BookHealthcare, higher education, or regulated industry procurement experience.
Category Management or Contract Management.

Experience Level Expert Level Job Type & Location This is a Contract position based out of Rochester, NY.Pay and Benefits The pay range for this position is $50.00 - $55.00/hr individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance…