Human Resources Specialist

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Administrative Support Workers Corporate, Rochester, NY, US

3 days ago Requisition

Salary Range: $27.00 To $29.00 Hourly

STATUS:
Full Time
/ Non-Exempt

REPORTS TO: Director, Human Resources

HOURS: 37.50 hours per week

COMPENSATION:The starting hourly wage for this position is expected to be $27.00-$29.00 per hour. The actual hourly wage will be determined based on experience and other-job related factors, consistent with applicable law.

SCHEDULE: Monday through Friday 9:00am – 5:00pm

The Human Resources Specialist is responsible for supporting the daily operations of the Human Resources department. This position will support HR administration, employee records, onboarding, ADP updates, payroll and benefits support, and routine employee and manager needs.

The ideal candidate is approachable, detail oriented, comfortable managing multiple priorities independently, and able to handle confidential information. This position will help keep HR processes moving while recognizing and escalating sensitive or complex matters appropriately. This employee will perform all responsibilities in a manner that serves The Summit’s Mission and upholds the credit union’s values.

Must be capable of performing the following essential responsibilities, with or without reasonable accommodations, as outlined below.

• Maintain the HRIS to ensure data integrity and confidentiality.
• Provide ongoing support to new and existing employees on navigating and utilizing the HRIS.
• Prepare routine HR reports and help maintain accurate workforce data.
• Support management with the completion of Personal Action Notices (PANs) and process any changes accordingly, including new hires, status changes, and terminations.
• Support PTO and Paid Sick Leave administration and respond to routine employee questions regarding timekeeping.
• Prepare reports, spreadsheets, and presentations as requested.

• Support bi-weekly payroll preparation by reviewing routine timekeeping items, following up on missing information, and maintaining payroll documentation.
• Serve as the first point of contact for routine HR questions and route sensitive employee relations, compliance, or policy matters to the Director, HR and HR Team Lead.
• Assist with leave administration by routing employee documentation to our insurance carrier.
• Assist with employment verifications and other employee requests as needed.
• Oversee monthly & quarterly billing timely and audit and reconciliation of benefits.
• Maintain accurate employee records, personnel files, and HR documentation.
• Conduct routine HR audits to ensure data accuracy and compliance.
• Support employee engagement initiatives and credit union events.
• Maintain and update HR resources and content on the intranet, helping ensure all staff has access to accurate, current, and well-organized information across HR programs and processes.
• Processing the administration of annual performance appraisals and mid-year check-ins within our performance management system, as well as researching areas of this system and suggesting enhancements year-round.

• Coordinate onboarding and offboarding, including paperwork and offer letters, background checks, I-9 and E-Verify processing, and employee documentation.
• Prepare, schedule and coordinate monthly new hire orientation in collaboration with the Talent Coordinator.
• Maintain “employee change report” to ensure completion of onboarding/offboarding paperwork and HRIS updates.
• Process existing…