Facility Coordinator & Energy Manager

Overview

Join to apply for the Facility Coordinator & Energy Manager role at Empire State University
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Location:

Rochester, NY | Category:
Professional | Posted On:
Wed Oct 8 2025

Empire State University is seeking a highly motivated and detail-oriented Facility Coordinator and Energy Manager. Reporting directly to the Director of Facilities and Maintenance, this position oversees the maintenance and operational management of the Rochester, NY location, and travels to and oversees other locations in the Western Region, as required. The selected candidate will serve as the university's Energy Manager, collaborating with maintenance staff, the Design and Construction team, and the Capital Program and Sustainability Manager to implement cross-functional energy conservation initiatives within facilities operations.

This role provides oversight of contractors and vendors involved in building systems maintenance, project completion, and emergency response. It will evaluate and recommend strategies to optimize building performance, streamline operations, and enhance service delivery.

• Advise staff on matters related to facilities management and operations.
• Oversee facilities management for the Rochester location and its programs, including directing, executing, and supervising maintenance, repairs, renovations, event setup, and all facility-related operations.
• Implement and maintain a comprehensive preventive maintenance plan for campus facilities and grounds.
• Evaluate and prioritize work requests, coordinating internal and external services to ensure efficient operations.
• Provide administrative oversight of facilities operations, including supervision of contract personnel in groundskeeping, custodial services, and snow removal.
• Collaborate with Public Safety, Administration, and ITS to support institutional operations, including event coordination, regional site support, and logistical assistance such as supply delivery and work order fulfillment.
• Ensure compliance with building codes, environmental health and safety standards, and applicable laws and regulations.
• Investigate and resolve staff concerns related to environmental conditions affecting health, comfort, and safety.
• Manage procurement activities within the facilities budget, including preparing purchase requests, justifications, and documentation for repairs and operations.
• Serve as the primary liaison with external regulatory agencies providing oversight or services related to the facility.
• Calculate and track energy and cost savings from capital projects and improvements.
• Implement and monitor energy conservation measures through the university's HVAC Building Management Systems to ensure efficient utility usage.
• Develop and execute energy conservation strategies and projects to improve energy performance across new and existing systems.
• Maintain professional relationships with external vendors to stay informed about equipment and materials, ensuring timely procurement and delivery.
• Provide oversight for basic safety and security functions in coordination with the Chief of Public Safety and Emergency Management.
• Conduct and document monthly fire and life safety inspections, including testing emergency lighting systems and fire extinguishers.
• Respond to emergency calls and urgent maintenance needs, including at night and on weekends, as required.
• Support systemwide safety initiatives by advising Facilities staff across SUNY Empire locations on compliance requirements and assisting with Public Safety programs and training in the Western Region.

• Required Qualifications:
• Associate degree from a regionally accredited college or university in Engineering, Architecture, or a closely related discipline.
• At least two (2) years of professional experience in facilities maintenance, management, or a closely related field.
• Demonstrated experience in facility management operations and oversight.
• Valid New York State drivers license, or the ability to obtain one prior to employment.
• Comprehensive knowledge of safety procedures and of tools, machinery, equipment, and materials used in building trades.
• Proficiency in work scheduling, including assessing required personnel, equipment, and materials for maintenance and repair activities.
• Ability to read and interpret architectural plans, blueprints, diagrams, and technical specifications for maintenance and renovation projects.
• Documented success in planning, coordinating, and executing maintenance or facility improvement projects.
• Excellent interpersonal, written, and verbal communication skills.
• Proficiency in computer applications, including email and Microsoft Office Suite (Excel emphasis).
• Preferred Qualifications:
• Bachelor's degree from a regionally accredited college or university.
• Certification in a recognized skilled trade, facilities management, or building and safety code compliance.
• A minimum of five (5) years of progressively responsible experience in facilities maintenance or related field.
• Experience in SUNY…