Activities & Volunteer Coordinator Job Rochester area,City of Rochester New York USA,Non-Profit & Social Impact

Location: City of Rochester

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Lifespan is a trusted, mission‑driven, regional nonprofit dedicated to helping older adults take on the challenges and opportunities of longer life. We are a great place to work where staff can grow personally and professionally in a supportive and inclusive environment.

Position Details

Status:
Full‑time (37.5 hours). Hourly Rate: up to $21.50.

Summary:

Provides assistance with the Partners In Caring Respite program & Exhale ROC Respite as well as the St. John’s Senior Living collaboration project, which helps caregivers receive volunteer respite and pilots a Virtual Reality Intervention with caregivers and people living with dementia. Services are provided in Monroe County with support at drop‑in respite programs in Wayne, Ontario and Livingston Counties. Includes assistance with recruitment, screening, training and support of volunteers, with a specific focus on recruiting in‑home volunteers as well as recruitment of caregivers and their care partners to attend ROC Respite.

Responsible for assistance with project data collection and reporting.

Responsibilities

1.1 Plans, organizes and runs activities at ROC Respite on Tuesdays (11 – 3:30) and St. John’s Respite on Thursdays (10:30 – 3:30).

1.2 Supports family caregivers with information, assistance and referrals as applicable.

1.3 Actively engages in all Partners In Caring and Exhale program operations.

1.4 Member of FLCI team and Partners In Caring Respite team.

1.5 Assist with VR Intervention project.

1.5.1 Runs VR activity at all drop‑in respite programs a minimum of once per month at each location (Geneseo:
Home Away From Home; Ontario: Safe Haven; Greece: Greece Baptist Church; Macedon: Macedon Public Library).

1.5.2 Assists with completion of intake paperwork for all participants in the intervention.

1.5.3 Assists with ensuring all caregivers and care receivers complete all pre‑ and post‑intervention surveys.

1.5.4 Assists with drop‑off and pick‑up of VR equipment for volunteer visits.

1.5.5 Provides respite and utilizes VR intervention to up to two families weekly.

1.5.6 Assists with ensuring volunteers and PIC Respite staff are trained on and understand how to use VR equipment.

1.5.6.1 Troubleshoots VR issues and concerns.

2.1 Participates in the recruiting, coaching, training and monitoring of Respite volunteers with a focus on those who are Black/African American, Latinx and/or LGBTQ+.

2.2 Participates in the recruiting, coaching, training and monitoring of Respite volunteers to participate in the Virtual Reality intervention.

2.3 Works with team to maintain an acceptable level of active volunteers for the program.

2.4 Works with team to meet, screen and orient individual volunteer applicants. Conducts and schedules volunteer orientation and training.

2.5 Works with team to provide ongoing support for volunteers, including counseling, periodic check‑ins and answering questions.

2.6 Coordinates volunteer recognition program for FLCI volunteers.

2.7 Assists in preparation of newsletters and other outreach to volunteers and partners.

2.8 Works with team to complete all ongoing program, caregiver, care receiver and volunteer surveys.

3.1 Works with team to arrange and conduct community presentations for visibility of in‑home and drop‑in respite programs and assists with recruitment of caregivers and volunteers.

3.1.1 Specifically focuses on volunteer and caregiver recruitment to people who are Black/African American, Latinx and/or LGBTQ+.

3.2 Conducts outreach to community groups, faith communities, and volunteer organizations.

4.1 Gathers and maintains data and files regarding volunteers and care receivers, and program files.

4.2 Utilizes Peer Place, Excel, Better Impact and other online systems and databases.

4.3 Provides reports as required – both computerized and manual.

4.4 Provides ongoing updates and monthly reports.

4.5 Prepares reports as requested by the Supervisor as needed.

Other duties as assigned by supervisor.

Qualifications

Education:

Bachelor’s degree in Social Work, Human Service or related field, or equivalent experience.
Experience:

Experience using VR…


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