Administrative Support Staff

ADMINISTRATIVE SUPPORT STAFF – Goldie Floberg

Position Summary:

The Administrative Support Professional‑Finance position is responsible for assisting in a variety of office administrative, finance related, social benefit management, and payroll activities.

$20.00/hr – $20.00/hr

The Administrative Support Staff‑Financial position involves sitting up to 8 hours per day, repetitive typing, bending, the ability to climb, balance, stoop, kneel, crouch, reach, stand, walk, push, pull, lift, grasp, fine motor manipulations, talk, hear, and complete repetitive motions. The position can entail standing for significant periods of time and requires the ability to exert up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects.

The position involves working in indoor and potentially outdoor environments.

The Administrative Support Staff‑Finance works during normally scheduled business hours (8:30 AM–5:00 PM). Hours may vary based on payroll and workload.

Telecommuting for this position is not approved for this position.

General Duties

• Provide administrative support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining office equipment and supplies.
• Maintain client and employee confidence and protect operations by keeping client information confidential.
• Complete filing as assigned.
• Greet and assist visitors entering the Center’s main campus.
• Pick up and deliver mail to local post office daily and add postage on all mail daily as needed.

Finance Duties

• Assist with personnel, payroll and finance duties as assigned; including completion of transmittals, calculation and payroll entry, approved dispersion of monetary funds and assist with accounts payable vouchers.
• Complete client census by the last day of every month.
• Make trips to the bank, post office(s), and auditor’s offices as assigned by the Chief Financial Officer.
• Send account or other related notices to all staff regarding 401K Retirement program, health insurance program, and all other Center‑related programs as needed.

Client Accounts

• Enter data for all client account charges and Personal Budget Money monthly in “Client Account” files on Google Drive.
• Enter corresponding fund totals in each individual Ledger and tally monthly.
• Count all “returned personal funds from Budget Funds and tally for Client Accounts.
• Return all excess funds from person served weekly money to CFO for deposit.
• Semi‑annually, mail to parent/guardians report of Client Account.

Other Duties

• All other duties as assigned by the Vice President of Finance, Chief Financial Officer or President/CEO.
• Medical, dental, and vision coverage.
• HRA for prescriptions.
• Voluntary life insurance and short‑term disability.
• 401(k).
• Vacation and Illinois Paid Leave.
• Opportunities for professional development, training, workshops, and continuing education.
• Performance bonuses when applicable if budget allows.

• Possess high school diploma or GED.
• Must be at least 18 years old.
• Must take and successfully pass the DHS required reading comprehension test.
• Must possess the necessary sensory abilities in order that all of the job responsibilities described in this job description are adequately fulfilled.
• Demonstrate excellent communication and writing skills. This includes being able to use a desktop or laptop computer and knowing how to use Microsoft Office:
  Word and Excel.
• Must successfully pass all required background checks.
• Must exhibit regular and predictable attendance.
• Must possess/demonstrate excellent organizational skills and ability to manage multiple tasks at once independently.
• Ability to work effectively as part of a team.

We are committed to ensuring equal pay for equal work, regardless of gender or other protected characteristics.

Our organization is dedicated to non‑discrimination in hiring, compensation, and employment practices.

Seniority level: Entry level

Employment type: Full‑time

Job function: Other

Industries: Individual and Family Services